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Executive Secretary

2 weeks ago

Jakarta, Jakarta, Indonesia MidPlaza Holding Full time
About MidPlaza Holding:

MidPlaza Holding is a leading company in the IT services and consulting industry. We are committed to providing high-quality services to our clients and are seeking a highly skilled Secretary to join our team.

The successful candidate will be responsible for managing the Director's calendar, scheduling meetings, and preparing agendas. They will also be responsible for maintaining filing systems, ensuring all documents are organized and easily accessible.

  • Key Responsibilities:
  • Manage the Director's calendar, including scheduling meetings and appointments
  • Prepare agendas, take minutes during meetings, and follow up on action items
  • Maintain filing systems, ensuring all documents are organized and easily accessible
  • Assist in the preparation of reports, presentations, and other materials as required
  • Handle confidential information with integrity and maintain a high level of discretion
  • Act as a point of contact for internal and external stakeholders, managing inquiries and requests
  • Support the Director in coordination and administrative tasks as necessary

Requirements:

  • Bachelor's degree in Business Administration or a related field
  • Minimum of 2 years of experience in an administrative or secretarial role
  • Excellent organizational and time management skills
  • Strong written and verbal communication skills in both English and Bahasa Indonesia
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
  • Ability to work independently and as part of a team
  • Professional demeanor and strong interpersonal skills
  • Ability to handle confidential information sensitively