Executive Secretary to CEO

1 week ago


Jakarta, Jakarta, Indonesia PT Karang Mas Sejahtera Full time

As an Executive Secretary to our CEO, you will play a vital role in supporting the CEO in their day-to-day activities, ensuring the smooth operation of the office, and handling various tasks with discretion and professionalism.

About the Role

The successful candidate will provide comprehensive administrative support to the CEO, managing their calendar, preparing agendas, taking minutes during meetings, and maintaining filing systems.

Key Responsibilities:
  • Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, take minutes during meetings, and follow up on action items.
  • Maintain filing systems, ensuring all documents are organized and easily accessible.
  • Assist in the preparation of reports, presentations, and other materials as required.
  • Handle confidential information with integrity and maintain a high level of discretion.
  • Act as a point of contact for internal and external stakeholders, managing inquiries and requests.
  • Support the CEO in coordination and administrative tasks as necessary.
Requirements
  • Bachelor's degree in Business Administration or a related field.
  • Minimum of 2 years of experience in an administrative or secretarial role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills in both English and Bahasa Indonesia.
  • Ability to work independently and as part of a team.
  • Professional demeanor and strong interpersonal skills.
  • Ability to handle confidential information sensitively.


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