Office Facility

5 months ago


Jakarta, Indonesia Stockbit Full time

Hi We are looking for Office Facility & Management to help us maintain a secure and well-functioning work environment. You will work to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also need to conduct cost analyses when purchasing new systems or services. Moreover, you will liaise with cross-function department and internal stakeholders.

**Responsibilities**:
1. Ensure workspace readiness according to company needs by:

- Creating and organizing cleaning duty schedules for the Office Assistant, Messenger, and Mailing team.
- Performing regular inspections of work areas on every floor to ensure cleanliness and tidiness.
- Arrange for regular maintenance of equipment and internal systems (e.g. cooling system, alarms, security cameras)
- Check rooms and furniture to identify needs for repairs or renovations

2. Conduct inventory and maintain stock of office supplies, including pantry items and stationery

3. Supervising the inventory of office and building access managed by receptionists

4. Reviewing and approving office parking access requests based on requirements

5. Prepare monthly reports using Excel and spreadsheets to track office expenditures

6. Arrange accommodations for tickets and hotels for every business trip

7. Serve as the point of contact for employee requests related to office supplies procurement, room reservations, and building overtime

8. Evaluate the performance of the Office Assistant, Messenger, and Mailing team

9. Conduct market research and compare costs and benefits when evaluating new vendors

10. Able to do office project such as Relocations, Renovations, and Layout/Fit out New Floor and New Buildings

11. Ensure compliance with health and safety regulations (K3)

**Requirements**:

- 1-2 years of experience in Office Management, Facility Management, or General Affair position
- Capable of managing tasks that demand orderliness, organizational skill, and meticulous attention to detail
- Excellent communication skills both written and verbal and ability to effectively communicate with diverse groups at both a general and technical level
- Demonstrated ability to supervise and manage a team of Office Assistants with decisiveness and a strong commitment to upholding high standards of office appearance
- Strong problem-solving skills to address facility-related issues promptly
- demonstrate integrity in the workplace through honesty and transparency of information
- Have strong responsibility by taking ownership on any given task
- Have Project Planning & Management ability to multitask effectively
- Proficient in completing administrative tasks and experienced in working with Microsoft Excel and Google Spreadsheets

**Benefits**
- Supportive teammates.
- Health insurance benefits.
- Self development activities that support careers.
- Broaden your knowledge in financial investment.



  • Jakarta, Indonesia WRI Indonesia Full time

    **Program Overview** - WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and...

  • Facility Management

    4 months ago


    Jakarta, Indonesia Elabram Full time

    Job Description Find site/office location for business development and expansion Planning, Identifying and Finding location for opening new store Planning & mapping potential area for retail location Manage and maintain all office facilities, including electricity, furniture, equipment, and fixtures Conduct regular inspections of all facilities to...

  • Facility Management

    5 months ago


    Jakarta, Indonesia Bosch Group Full time

    **Company Description** At Bosch, we care. For you, our business, and our environment.** Let’s turn visions into reality. At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our areas of activity are every bit as diverse as our outstanding Bosch teams around the world. Their...

  • General Affair

    6 months ago


    Jakarta, Indonesia PT Tibeka Logistik Indonesia (Waresix) Full time

    General Affair & Facility Officer (Head Office, Jakarta) - Applicants should have sufficient qualification and relevant experiences in the respective fields "Waspada terhadap Modus Penipuan pada saat proses interview. Perusahaan tidak akan memungut biaya apapun dalam melakukan proses interview. Mohon segera melaporkan ke kami, jika pada saat Anda diundang...

  • Sales Facility Service

    5 months ago


    Jakarta, Indonesia PT MUKTI ABADI SADAYA Full time

    Perusahaan Alih Daya saat ini sedang membutuhkan **Sales Facility Service** dengan Jasa: 1. Office Boy/Office Girl 2. Cleaning Service 3. Messenger 4. Receptionist 5. Admin 6. Customer Service **Syarat dan Ketentuan**: 1. Laki-Laki / Perempuan 2. Umur 25 - 45 Tahun 3. Mendefinisikan Target Pasar 4. Menemukan Channel Yang Tepat 5. Memiliki...

  • Facilities Admin

    1 month ago


    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. As a Facilities Admin at JLL, you'll be at the heart of our mission to shape a brighter way for our clients and fellow employees. In this role, you'll be responsible for ensuring smooth operations of our facilities, supporting a dynamic work environment that fosters innovation and collaboration....

  • Facility Admin Lead

    5 months ago


    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. **Responsibilities**: Develop and implement effective facility administration strategies, policies, and procedures. Manage facility budget, including forecasting, cost control, and expense tracking. Coordinate and supervise facility administration staff. Evaluate and negotiate service contracts with...


  • Jakarta, Indonesia CBRE Full time

    **Facilities Coordinator (Contract)** **Job ID** - 189288**Posted** - 04-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Jakarta - Jakarta Raya - Indonesia **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that...


  • Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Assistant Facility Manager (Tenancy Based Office)Integrated Facilities Management - Work DynamicsWhat this job involves: Leading on-site operations Are you a pro at giving on-site support? Working with a team, you’ll support the area engineering manager to oversee the day-to-day client activities...

  • Facility Management

    5 months ago


    Jakarta, Indonesia Shopee Full time

    DepartmentOperations- LevelExperienced (Individual Contributor)- LocationIndonesia - JakartaThe Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and...

  • Facilities Supervisor

    4 weeks ago


    Jakarta, Indonesia CBRE Full time

    **Facilities Supervisor** **Job ID** - 188341**Posted** - 11-Oct-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Jakarta - Jakarta Raya - Indonesia **What You’ll Do**: - Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance...


  • Jakarta, Indonesia JLL Full time

    The Facilities Manager must be a team player, motivational leader, who will work across business units to establish a collaborative environment. Identify area of development for his /her staff. Drive the team to meet all key performance indicators as set out in the Account plan & SLA. As the facilities manager, you’ll be working frequently with senior...


  • Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. JLL supports the Whole You, personally and professionally. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be...


  • Jakarta, Indonesia Ninja Van Full time

    **Responsibilities**: - Responsible for providing feedback and ensure all works related with building improvements and maintenance are in accordance with the operational standard - Conduct monitoring on facility’s HSE program which held by contractors to ensure the work is efficient and completed on time - Create handover plan with lessee and conduct...

  • Facilities Coordinator

    2 months ago


    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Managing all aspects of the building/office facilities including but not limited to the following activities: **Soft Services**: Cleaning services Handyman services / minor repair Indoor Plants Mailroom services Pest control Periodical cleaning (carpet shampooing, chair upholster & fabric partition...


  • Jakarta, Indonesia JLL Full time

    **JLL supports the Whole You, personally and professionally.** **Senior Facilities Manager** **Work Dynamics - Integrated Facilities Management** **OVERALL, ROLE AND RESPONSIBILITIES** JLL is the global property service provider for the Australian Department of Foreign Affairs and Trade (DFAT). The portfolio comprises approximately 1,000 properties (both...


  • Jakarta, Indonesia Bosch Group Full time

    **Company Description** At Bosch, we care. For you, our business, and our environment.** Let's turn visions into reality. At Bosch, we shape the future by inventing right quality technologies and services that spark enthusiasm and enrich people's lives. Our areas of activity are every bit as diver as diverse as our outstanding Bosch teams around the world....


  • Jakarta, Indonesia Bosch Group Full time

    Company Description **At Bosch, we care. For you, our business, and our environment.** Let's turn visions into reality. At Bosch, we shape the future by inventing right quality technologies and services that spark enthusiasm and enrich people's lives. Our areas of activity are every bit as diver as diverse as our outstanding Bosch teams around the world....

  • Facilities Coordinator

    2 months ago


    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Work Dynamics - Integrated Facilities Management (Jakarta/Indonesia) Respond to client inquires and concerns. Ensure timely and quality service delivery to client. Follow up with user to ensure customer satisfaction Responsible for emergency onsite technical repair and...


  • Jakarta, Indonesia PT Medquest Jaya Global Full time

    Manage and maintain all Ceneral Affair asset (all Assot), including Office management. Asset Management. Warehouse) - Knowing about infrastructure building Office & Warehouse - Scheduling Maintenance assest branch / office - Taking care & Controling of facility management and maintenance, office supplies, relation to service providers, business and personal...