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Facilities Coordinator

1 month ago

Jakarta, Indonesia JLL Full time

JLL supports the Whole You, personally and professionally.
Managing all aspects of the building/office facilities including but not limited to the following activities:
**Soft Services**:
Cleaning services
Handyman services / minor repair
Indoor Plants
Mailroom services
Pest control
Periodical cleaning (carpet shampooing, chair upholster & fabric partition cleaning, hard floor scrubbing)
**Hard Services & Safety**:
PPM 52W - setup, manage, and coordinate for the plan and execution (HVAC, UPS, BMS, RO water device, and Electrical Panel)
Office health and safety checking (Fire Extinguisher, Emergency doors, emergency light, exit sign, evacuation route, lighting, etc)
Response to environment & safety issues to be informed to client and providing action plan
**Office Support Services**:
Handle receptionist role (Visitor Management, Call & Mail handling, Room Booking, etc)
Manage temporary access badge
Manage help desk (Work Order, and provide trending report)
Finance (AR process, AP process, Budgeting, Accruals, and Reporting)
Operation (daily site walkaround, office & pantry supplies management, handling complain, event management, tracking inbound and outgoing mail, food and drink arrangement for meeting, etc)
Reporting (preparing daily, weekly, MMR, and QBR)
Prepare monthly report and present to client
Liaison with workplace provisioning staff in relation to churn coordination, assisting with tasks related to facilities management
Liaise with Site security, including guard services and access control systems
Landlord coordination - Liaise with Building management for work permits & schedule PPM by LL and JLL
Vendor Management (sourcing and negotiation)
Ensure proper documentation to be “Audit Ready”
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.