Facility Coordinator

5 days ago

Jakarta, Indonesia CBRE Full time

**JOB SUMMARY**
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
- Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.
- Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
- Maintains files on work orders, proposals, and department files.
- Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
- Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
- Assists with the inspections on the facility campus.
- Assist with process and procedure training.
- Other duties may be assigned.

**QUALIFICATIONS**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION and EXPERIENCE**
- High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.

**CERTIFICATES and/or LICENSES**
- None

**COMMUNICATION SKILLS**
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

**FINANCIAL KNOWLEDGE**
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

**REASONING ABILITY**
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

**OTHER SKILLS and/or ABILITIES**
- Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.

**SCOPE OF RESPONSIBILITY**
- Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

**Job Type**: Contract
Contract length: 12 months

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