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Facilities Coordinator

1 month ago

Jakarta, Indonesia JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Facilities Coordinator (Bank)
Work Dynamics - Integrated Facilities Management - (Jakarta)
- Ensure to instill a culture of engagement in the team that match our ‘I am JLL’ behaviors of being an Expert, Proactive, Innovative, Versatile, team Player and valuing the Customer - demonstrating actions on a monthly basis relating to each one;
- Clearly understand our Client(s) purpose and values, linking them to the way we work and our own behaviors to Ensure our delivery is Customer centric;
- Take and create experiences that are easy to deal with, that create consistent and sustainable value for our clients, customers and each other respectfully;
- Assist FM in day-to-day operations of workplace facilities services
- Supervision of 3rd Party vendors
- Conduct regular facility inspections (meeting rooms, offices, etc) and arrange for follow up with the respective contractors Staff is expected to conduct weekly site walkthroughs.
- Prepare and keep an undated listing of WPCs and user groups
- Prepare listing of internal plants and work with appointed contractor on upkeep and refresh of these plants
- Response to users feedback in the areas of safety, plumbing, and mechanical, electrical and environmental needs through both personal contact and work order systems (helpdesk system) and assignment of work to the relevant service providers
- Work with appointed contractor to ensure chairs in the offices/meeting rooms are all at their rightful locations
- Assist in the management of all contractors on site ensuring they perform to the required standards
- Incident management and recovery
- Assist in the implementation a comprehensive energy management program for your site(s)
- Assist and monitor to ensure all building procedures and performance measures are maintained at all times
- Ensure Regional Operations procedures are followed to ensure service standards are maintained
- Seek ways to constantly reduce costs and improve operational standards
- Ensure consistency of regional policies & procedures with constant updating of One View as required
- Assist the Management Team with the coordination of Churn and other relocations activities as required
- Ensure all Critical Environment (CEM) requirements are met.
- Manage a program of inspections of the properties.
- Project-manage required maintenance, upkeep works, capital works

other special projects
- Monitor the latest statutory requirements, and ensure that the Client premises meet with the regulations.
- Ensure vendors are well-managed, delivering services on time and within budget
- Liaise with Building Landlord pertaining to any building maintenance and security matters
- Conduct instructional briefings on inspection of premises to appointed contractor
- 24/7 emergency call support and site attendance is required

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.