Project Resource Coordinator

2 months ago


Jakarta, Indonesia Bespokelab Media Indonesia Full time

**Description**

A Partner Relations Coordinator is a position that recruits partners (freelancers and vendors), manages partner

databases, and provides platform and security training. As a Partner Relations Coordinator at Bespoke Lab, you will perform various coordinating tasks such as active internal and external communication on partner-related matters, development and maintenance of the company’s partner website, and administrative duties, such as documentation and invoicing queries. To succeed in this role, you must possess excellent communication and time management skills as you’ll collaborate with partners and internal teams to deliver best-in-class outputs on deadlines. Additionally, multitasking is key to achieving great results in this role.

**Responsibilities**
- _**Recruitment**_
- Work with the Partner Relations Manager on refining recruitment processes and database
- Perform market research
- Prepare testing materials
- Grasp requirements per process
- Create and manage job postings
- Monitor and manage assessments
- Oversee recruitment processes and develop freelancer pools
- Maintain proper documentation of contracts and other recruitment-related items
- Organize and create manuals on processes
- Maintain a good relationship between BSL and partners
- Manage partner invoicing
- Spearhead annual mixers
- Observe compliance with defined company policies, procedures, and guidelines and drive continuous improvement
- _**Training**_
- Create or consolidate training materials
- Provide or conduct partner training
- Ensure materials are up-to-date
- _**Subtitling platform**_
- Work with Partner Relations Manager on examining bugs and tracking reported bugs’ status
- _**Marketing**_

a. Creation of marketing materials for company promotion
- _**Additional duties are required**_

**Qualification**
- Must have a minimum of 1 year of work experience in the media localization or human resources industries
- 1 to 3 years experience in recruitment or a related field
- Fluent in English both in written and spoken
- Excellent project management skills including prioritization, scheduling, and documentation
- Ability to build strong relationships and communicate effectively with internal and external stakeholders
- Able to prepare and interpret flowcharts, schedules, and step-by-step action plans
- Solid organizational skills, including multitasking, and time-management
- Strong communication and teamwork skills
- Employs strong analytical and problem-solving skills to manage shifting priorities, demands, and timelines
- Familiarity with Microsoft Excel, G-suites, Apple computers, Zoom, Adobe, and Canva
- Amenable to hybrid setup and willing to work in Makati City
- Highly analytical and meticulous
- Able to work under pressure and with mínimal supervision

Application Question(s):

- What is you English proficiency?
- How many years have you been working in related fields (Project/People Management)?


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