Finance & Administraton Specialist, Usaid Indonesia
2 weeks ago
The **Finance and Administration Specialist** will provide administration, financial management, donor reporting and general operations support to the potential Health Technical Assistance Project (Bantu Dua), a five-year USAID bilateral contract for the provision of Health Technical Assistance. Bantu Dua will identify, recruit, hire, administer and support qualified individuals or organizations that will provide short or long-term technical assistance directly to the Government of Indonesia (GOI) as needed and requested by USAID. The Activity will provide specialized, high-level technical assistance to USAID, USAID-funded programs, the GOI, and other relevant stakeholders.
The Finance and Administration Specialist/Manager is responsible for payroll, benefits, reporting & compliance and will report to the Project Director for Bantu Dua based in Indonesia.
This is a full-time position based in Indonesia and is contingent on ThinkWell securing the proposal.
**Financial Management**
- Oversees day-to-day financial management and accounting for the project; maintains and manages financial accounts in coordination with Project Director/COP and the Global office
- Maintains complete, accurate and timely financial records in ThinkWell financial management system; supporting documents are in place, and all transactions are coded in accordance with chart of accounts and cost code
- Maintains and oversees internal controls; prepares estimates of monthly cash requirements; manages project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices
- Develop and maintain filing system for financial documents in readiness for audits or tax reporting purposes
- Ensures employees/other parties’ travel and other advances are provided in timely manner, summary of the advance payment is updated and monitored on weekly basis and all outstanding advances are reconciled in a timely manner
- Process payroll for Project team and consultant payments in a timely and accurate manner
- Monthly General Ledger Account Reconciliations and Adjusting Journal Entry Processing
- Prepare and submit monthly fund request and month-end report
- Prepare VAT reports, and financial section for annual BAST reports
- Liaise with tax authorities as required, and maintains accurate and timely tax calculation and reporting for fixed employees, consultants, and vendors
- Follow the company’s established accounting processes
- Support country in the preparation of program budgets reviews and reports
**Budget Management**
- Prepares and tracks project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established systems and the organization and donor’s rules and regulations
- Receive, review and process incoming requests from requestor ensuring sufficient clarity on specifications given for good and services. Confirm any other relevant information from requesters and seek recommendation from related person
- Develop and complete accurate and timely project budget reports, pipeline analysis and other documentation as required by the contract, and as requested
**Administration**
- Manage scheduling for partner meetings
- Prepare written communication such as drafting letters in Bahasa Indonesia as required for the administration of the country office
- Assist with translation of simple documents from English to Indonesian and vice versa
- Support staff in editing documents and presentations as required
- Assist with travel planning and logistics
- Develop a country office manual outlining processes, policies and procedures
**Office Management**
- Manage all office responsibilities (supplies, IT, communications, utilities, contracts)
- Purchase office equipment and computer hard and software required
- Maintain an equipment inventory tracker
- Act as a liaison between Project/Global IT support/IT vendor to manage IT equipment
**We Are**:
ThinkWell core values are our fundamental organizational guiding principles. They define our corporate culture, influence our behavior at work and help us achieve our mission. Our values are:
**Think big**
**Influence the conversation**
**Empower others**
**Be exceptional**
**Always question**
**Relate authentically**
**Evolve by learning**
**You Are**:
ThinkWell core competencies are foundational skills and behaviors that align with our values and are expected of all employees.
An **entrepreneurial**, results-oriented ‘do-er’ with a willingness to take risk, think big and challenge conventional wisdom.
A **change maker** who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.
Able to help create an **empowering** environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).
A **collaborative** colleague who engages constructively with people from different cultur
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