Finance and Administration Manager
2 months ago
**What Will You Do?**
**Important note**
This is a full-time proposal position contingent on contract award. This position is only open to current residents of Indonesia who are eligible to work for any employer.
**Responsibilities**:
- Monthly cash management, accounting for all costs according to USAID regulations, cash flow projections and budgets.
- Liaises with the bank and suppliers to improve efficiency of operations.
- Manages payroll for the company in Indonesia.
- Manages finance team personnel and oversees all finance operations for the project.
- Preparation of the monthly fund request to the Bixal home office.
- Coordinates proper payments due to consultants, vendors, and subcontractors as applicable; ensures invoices and supporting documentation and required approvals are in place before payment.
- Follows the programs Field Office Authority Matrix and Finance Manual
- Provides financial oversight of project expenditures and advises on funding availability for project procurement of goods and services as needed.
- Ensures timesheets are complete and vacation and sick days are properly tracked for all staff.
- Assists in budget tracking, as requested by supervisor.
- Ensures sufficient funds are available in the local bank accounts and provides reconciliations as requested by the supervisor and/or the home office accountant.
- Prepares quarterly and yearly financial reports as needed.
- Oversees the project HR and Operations functions.
- Maintains all financial records, receipts, and vouchers.
- Informs Chief of Party and home office of any financial irregularities
- Other financial tasks as requested
**Qualifications**:
- Bachelor’s degree in Accounting, Business Administration or related field, plus at least eight years of relevant experience
- Experience managing, in increasing roles of responsibilities, finance, procurement, contracts management, logistics and/or human resource-related matters for international development activities of similar dollar value.
- Demonstrated supervisory experience.
- Demonstrated familiarity with USG financial reporting and compliance requirements.
- Demonstrated experience working on a USAID-funded contract.
- Experience in managing donor-funded procurements and subcontracts/grants.
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