Officer - Administration & Finance

2 weeks ago


Jakarta, Indonesia Al Jazeera Media Network Full time

**Summary**:
Responsible for the effective running of all support areas, i.e. Finance, Operations, HR, Data and IT, and ensuring that Bureau meets its financial and compliance obligations.

**6 months Fix Term Contract**

**Key Responsibilities**:
**Administration**
- For News department, doing passport arrangement, flight and hotel booking
- Collection of receipts and invoices from News assignments to prepares expense reports for financial reconciliation
- Liaison with Immigration and embassy and media pass arrangement liaising with Ministry of Communication
- Provide technical support and vendor interface
- Coordinate all aspects of the business unit operating budget (AJA, AJE and AJS)
- Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports
- Organize and maintain file and records in Bureau
- Maintaining business/customer contact database, corporate files and business plans
- Perform any other duties related to the job as requested

**Finance**
- Responsible for the financial & management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.
- Responsible for the effective management of internal controls and the operation and effectiveness of all processing, including the payroll & accounting systems.
- Responsible for leading the development and review of annual financial plans, budgets & targets with other departments.
- Provides timely and relevant performance reports to international services manager and Regional Director as required.
- Responsible for ensuring all statutory returns are prepared and filed with respective authorities in an accurate & timely fashion.
- Responsible for managing/monitoring any tax issues - e.g. direct/indirect/withholding taxes.
- Responsible for the management of Bureau pension administration (If any) and liaison with external pension provider.
- Management of relationship with the external auditors, including being the key contact for audit planning and completion. Implements any action points arising from the Audit Management Letter.

**The Person we are looking for should have**:

- Bachelor's Degree in Business Administration or in Finance
- Minimum 3 years of professional experience in a related field



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