Finance Acquisition Lead

3 weeks ago

Jakarta, Indonesia World Vision Perú Full time

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:
JOB PURPOSES:
Provide leadership on the financial aspects of acquiring all types of project funding. Employ strategic thinking and effective budgeting practices to develop high-quality budget proposals that are approved by donors and deliver fair benefits to the organization. Conduct technical coaching and mentoring to the Acquisition team and delivery of comprehensive information to the Compliance team, Project team, Zones, and other stakeholders from proposal design to project start-up activities.

1. Strategy Development & Planning- Lead the development of acquisition strategy on financial aspects and monitor its progress through regular evaluation process.- Lead the growth of grant and locally restricted funding acquisition through initiatives to improve budgeting proposal system.- Lead the capacity building of local partners and improve the overall business practise regarding local partnering.

2. Resource Acquisition & Management/ Engagement/Project Management- Provide technical advice on finance and budgeting aspect during the process of the Go/No-Go Decision, project proposal development, agreement development and agreement amendment.- Provide analysis on effective Cost Structure allocation from Ministry Support Costs to project Budget.- Conduct the analysis of funding availability to support the cash management of project funding - Coordinate closely with Donor agencies and stakeholders (Support Officers/SOs).

3. Capacity Building/ Technical works- Conduct capacity building plan and Talent Management Strategy for Acquisition team to enhance their technical and non-technical skills to support higher performance and career path.- Conduct capacity building to finance and non-finance to ensure smooth handover to the implementing team.- Educate proposal team on the financial strategy and practices.

4. Accountability & Quality Assurance-
- Review and provide insights on the availability of match fund to cover unallowable cost and contribution cost- Conduct smooth handover to the compliance team and respective zones.- Manage Project Budget and Actuals System (PBAS) Commitment request to Support Offices.- Active involvement in planning and budgeting process.- Lead Blocked Party Screening (BPS) performance review.- Support the process for financial audit/expenditure verification for projects and Yayasan and monitor the follow up actions on the audit findings.- Support effective project financial operations to promote cost-efficiency, higher yield to ministry and to align with partnership/donor/statutory requirement, policies and standard.- Support the financial data management, reporting and analytics and become the strategic business partner who is responsive to organisational needs.- Analyse the data & information and provide insights to key stakeholders to improve decision making.- Support the action and insights to simplify the business process and provide technical guidance to Zonal/Area Pogram (AP) and project teams.- Support updating risk mapping profiles for all projects and provide solution to minimize risk.- Provide and analyse workload of finance acquisition team, project staff, and staff support to project, advise on resource integration options to meet requirements of donor and on recovery of indirect and field ministry service costs for grants and private funding.- Liaise and collaborate with other finance team, cross-functional units, zones, and teams of relevant World Vision entities.

5. Management & Leadership- Provide Christian leadership and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.- Develop and manage annual business plan and budget for the Unit.- Build and maintain positive spirit of working in team with other staff in respective unit, department, and zones.- Be a role model and inspiration in managing work, communication and relationship with internal staff and external parties.- Manage all risks related to contractual and project acquisition according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks.- Model accountability, integrity and faithfulness, demonstrating that We are Stewards and We are Partners.- Complete all other tasks required by the supervisor to effectively assist the zone in financial and pr

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