Facility Manager

12 hours ago

Jakarta, Indonesia CBRE Full time

The Facilities Manager is responsible for the delivery of facilities management services to the site. Ensuring compliance and adherence to Health and Safety, environmental, company procedures, related general legislation, and client/tenant requirements.

**Main responsibilities**:

- Demonstrate strong leadership qualities to drive the performance across this expanding business and team
- Ensure the overall performance of the contract and required deliverables including, contract compliance, performance management against KPI’s, cost savings initiatives, and customer satisfaction
- Manage the FM services on the client’s premises of remit
- Ensure the successful implementation of portfolio-wide initiatives and programs including savings program, energy program, HSSE, playbooks, training & development, and succession planning
- Work in demanding environments, managing change, multiple projects and deadlines
- Establish effective business relationships with the customer, and to positively interact with client personnel at all levels
- Present client reports according to the schedule agreed with the customer and to assist the Regional Manager in producing the required reporting to the client
- Participate and contribute to the overall service and financial performance of CBRE through collaboration with other business unit leaders
- Work in conjunction with the Strategic Sourcing Manager(s) participate in overview of procurement activities, ensuring best practice, competitive pricing, development of strategic supplier relationships and proactive delivery of services
- Approve Site annual facilities management budgets and proactively manage the total facilities expenditure vs. budget
- Review and analyse complex financial / business reports / data and generate innovative solutions / corrective action plans
- Oversee the health, safety, & environmental aspects of the delivery of facilities management
- Ensure adherence to the CBRE site quality management system
- Ensure that Facilities activities and procedures adhere to applicable laws, policies and best practice guidelines
- Team management experience responsible for a dispersed team on sites
- Coordinates the activity of permanent subcontractors respecting the security procedures according to the legal and client requirements.
- Coordinates the maintenance and operation of PSI systems (sprinklers, smoke sensors, hydrants, smoke vents, audio warning, emergency lighting) of security systems (CCTV, barriers and access control)
- Coordinates and controls the activity and repairs of buildings, construction works, maintenance, restoration and extension of offices, technical spaces and warehouse, parking, land surrounding the building. Supervises, validates the interventions on the building, annexes and utilities made by the contractors, manages the relationship with them and evaluates the activity of the contractors. Keeps the building documentation up to date, ensures the obtaining and maintenance of legal authorizations.
- Performs the evaluation of employees who report directly to them; Identifies training needs for the team they lead, analyses and approves them; participates in the selection of specialized companies;
**Tasks regarding employees**:

- Recruit the execution teams and ensure the correct and timely documentation, according to the norms in force, of the documents necessary for employment and send them to the Personnel department
- Ensures the training and coaching of the coordinated team, in order to achieve the individual objectives and those provided for in the contract for the coordinated site.
- Responsible for non-admission to work of untrained employees or without adequate equipment or protective equipment.
- Maintains regular contact with subordinate employees
- Is responsible for setting annual SMART targets for subordinate employees and for evaluating annual performance based on these targets.

**Skills required**:

- Considerable experience in Facilities Management or Property Management, 3-5 years
- Project management experience
- Team management experience
- Evidence of working in a flexible changing business environment
- Engineering degree or related qualification/background is a plus, preferably with knowledge of building installations and electrical services
- Self-motivation
- Awareness of workplace health & safety
- Client relationship management skills
- Recognised, facilities management professional qualification is a plus
- Excellent written and oral communication skills in English
- Ability to write reports, analyse, and interpret complex business documents
- Recognised Health & Safety qualification

**Job Types**: Full-time, Contract

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