Facility Coordinator

7 months ago

Jakarta, Indonesia Cushman & Wakefield Full time

**Job Title**

Facility Coordinator
**Job Description Summary**

This position is responsible for ensuring client facilities, equipment, offices/rooms, and systems are maintained, cleaned, repaired, and serviced in accordance with client standards and requirements. He/she will also be managing the facilities as well as being the first point of contact for all visitors and internal staff. This is a management role that may supervise individuals, building staff, operations, and coordinate the various functions.

**Essential Functions and Responsibilities**
- Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence
- Monitor and maintain the facility maintenance work order system and prepare monthly reports for facilities manager on status of occupant’s work orders.
- Maintain the facility purchase order system. As well as service calls as required
- Ensure office is stocked with office (including pantry) supplies and other required items to maintain the office
- Ensure that day-to-day operations of the facility(s) including janitorial, security & safety, engineering and general maintenance and helps to ensure these are carried out in a consistent conduct with C&W policies and ownership directives. This includes assisting with the management of contracts and vendors
- Promote and foster positive relationships with tenants and clients and track service calls as required
- Support the implementation and management of all maintenance programs.
- Respond promptly to requests for office equipment maintenance, repairs, cleaning needs, etc. from tenant and for the implementation of ongoing contract programs to address and resolve needs and problems
- Compile necessary information to ensure facility management services reports are completed accurately and on time as required (i.e. cleaning service, waste management, interior exterior, indoor plant, catering, pantry supplies, workplace management, parking, pest control, sanitary & hygiene, IT and engineering matter (AC, electrical, electronics, office equipment maintenance, plumbing, fire safety system, civil work, etc).
- Prepare budgets, expenses reports (monthly or quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
- Manage schedule and coordinate meetings/special events as requested
- Any other ad hoc tasks as assigned by the company and/or client.

**KEY SKILLS AND CAPABILITIES**
- Knowledge of facilities management and best practices
- Ability to work effectively under pressure
- Must be a strong individual contributor and team player with a “can do” attitude
- Ability to effectively manage multiple tasks and projects simultaneously
- Ability to lead and manage teams and projects
- Effective analytical techniques and interpersonal techniques
- Strong communication and presentation skills
- Ability to present information to a diverse audience in a concise and thorough manner

**PROFESSIONAL EXPERIENCE**
- Bachelor's degree in management or related disciplines areas preferred
- Excellent communication in English
- Minimum 3 years experiences in Facility Management
- Extensive exposure to FM operations in Jakarta and through project assignment
- Proven experience in project budgeting, contract negotiations and scheduling

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