Office Administration Assistant

2 days ago


Jakarta, Indonesia GfK Full time

Country

Indonesia

Job Family

Finance

We show the world what people want.

Join GfK and help us shape tomorrow. As an NIQ company, we are the world's leading consumer intelligence firm, delivering the Full View on consumer behavior. We work to enable manufacturers and retailers better understand what consumers really want. Our name has inspired trust for over 89 years because we take pride in discovering new pathways to sustainable growth for our clients, our people, and our planet.

We are always looking for open-minded people who will grow with us, push boundaries, and pioneer disruptive methods in market research, data science, technology, and AI. If you share this passion to drive things forward and the integrity to insist on doing things the right way, we'll equip you to take your future into your own hands and play a leading role in our story.

**Job Description**:
Key Activities

Administrative
- Manage phone calls and direct calls to concerned party as required
- Greet clients and guests upon arrival and direct them to appropriate office/s
- Maintain and manage office supplies inventory
- Maintain filing and storage system/s in the office
- Maintain and manage office supply inventories
- Manage travel arrangements, hotel bookings, airport transfers, etc. for staff and incoming guests
- Assist in arranging both internal and external events
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- All other administrative support that may be assigned/required from time to time

Finance
- Maintain financial data (i.e. Payment Vouchers, Petty Cash Vouchers, etc.) as requested
- Perform data entry tasks as requested
- Manage scanning of AP invoices to Finance Shared Service Center
- Assist in maintaining vendor accounts (i.e. updating of bank details, new vendor creation, etc.)
- Creation of Shopping Cart and PO in SRM portal for Administrative and Finance purchases
- All other clerical support that may be assigned/required from time to time

We are an ethical and honest company that is wholly committed to its clients and employees. We are proud to be an inclusive workplace for all and are committed to equal employment opportunity, focusing on all of our employees reaching their full potential.

We respect and value every employee regardless of race, ethnicity, gender, sex, sexual orientation, age, personality, experience, culture, faith, socio-economic status, or physical or mental disabilities.

We endorse the core principles and rights set forth in the United Nations Declaration of Human Rights and the Social Charter of Fundamental Rights of the European Union, promoting the universal values of human dignity, freedom, equality, and solidarity.

Learn more about how we are driving diversity and inclusion in everything we do on:
At GfK we work collaboratively with our colleagues but offer a flexible working approach, including dividing our time between office & remote working as well as the opportunity to flex our working hours around team core hours.

We offer an exciting work environment that brings people together. We encourage an entrepreneurial and innovative spirit and make use of the latest digital technologies. We are looking for self-starters, who accept challenges and create solutions.

Can there be a better place to take center stage in the digital revolution? We are excited to get to know you



  • Jakarta, Indonesia Sparrows Group Full time

    **MAIN** **PURPOSE**: To undertake general administration tasks within the Jakarta business unit. **MAIN** **RESPONSIBILITIES**: - General administration assistance. - General reception duties. - Typing and filing duties. - Distribute incoming engineering mail. - Photocopying and binding as required. - Data entry into computer system. - Other ad-hoc...


  • Jakarta, Indonesia Cushman & Wakefield Full time

    **Job Title** Administrative Assistant **Job Description Summary** This position is responsible for managing and coordinating the administration of the project(s) to Clients on behalf of C&W. He/she will be assigned to the project(s), working alongside the Client’s team and report to Project Manager in the respective project(s). **PRINCIPAL...


  • Jakarta, Indonesia Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...


  • Jakarta, Indonesia Educational Aid International Full time

    Role Description This is full-time on-site role for an Administrative Assistant located in the Jakarta Metropolitan area. The Administrative Assistant will be responsible for providing day-to-day operational support to our team. This includes duties such as answering phone calls, filing documents, managing schedules, and providing executive...


  • Jakarta, Indonesia Chaosactive Holdings Pte Ltd Full time

    We are looking for a master multitasker with excellent communication skills and an upbeat attitude. As our Administrative assistant, you will be responsible for providing a full range of administrative and secretarial support to the Company's management team. You should be professional, polite, and attentive while also being accurate. You should always be...


  • Jakarta, Indonesia Jakarta Intercultural School Full time

    1. General Manages the Teaching, Learning, and Curriculum Office efficiently and effectively Maintains the Teaching, Learning, and Curriculum Coordinator calendar Creates calendars, spreadsheets, and databases to support the daily operation and special projects initiated through the Teaching, Learning, and Curriculum Office Collaborates with leadership...


  • Jakarta, Indonesia PT Permata Karya Jasa (PGN Grup) Full time

    ADMINISTRATIVE ASSISTANT - Pendidikan mínimal D3 Jurusan Kesekretarisan atau Administrasi Bisnis - Memiliki pengalaman selama 3 tahun di bidang yang sama - Memiliki kKemampuan komunikasi, presentasi dan negosiasi baik - Memiliki kKemampuan Ms. Office (Word, Excel, PPT) "Waspada terhadap Modus Penipuan pada saat proses interview. Perusahaan tidak akan...


  • Jakarta, Indonesia Tetra Tech Full time

    Tetra Tech provides best-in-class energy consulting services for clients worldwide. Our work advances clean energy to achieve climate and decarbonization goals; creates sustainable utilities and modern grids; and promotes gender equality and economic inclusivity at the energy nexus. **Position summary & job purpose**: We are seeking an experienced...


  • Jakarta, Indonesia FHI 360 Full time

    FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology - Job Summary_ The Administration Officer will provide...


  • Jakarta, Indonesia Alfred H Knight Group Full time

    **WHAT IS ON OFFER** Alfred H Knight has an exciting opportunity through its Indonesia entity, PT AHK Testing Indonesia, who is looking for an Administration Officer (Minerals and Metals) to join our team based in Jakarta. PT AHK Testing Indonesia provides independent analysis and inspection services to the metals, minerals and solid fuels industries. We...


  • Jakarta, Indonesia Kiddo.id Full time

    **Kiddo.id**: - a platform that helps kids to reach their maximum potential by providing the best activity based on their needs. Currently we need some of you to fill in this missing position at the team: **Office Administration Intern** Office Administration Intern will help us to manage the day to day office administration. **Responsibilities**: -...


  • Jakarta, Indonesia Peachtree Networks Full time

    We are seeking a dynamic and dedicated Project Administration Assistant to support the Head of Managed Services in overseeing various global projects. This role is ideal for someone who thrives in a fast-paced, international environment and is flexible with working hours due to timezone differences. **Key Responsibilities**: - **Administrative Support**:...


  • Jakarta, Indonesia RAFFLES Full time

    **Raffles Hotels & Resorts **is now part of Accor Group, one of the world’s largest global hotel companies. With this integration, our colleagues can realise their full potential through rewarding experiences and development opportunities within our incredible brands around the world. The unique quality of Raffles Hotels & Resorts extends beyond location,...


  • Jakarta, Indonesia A for Effort Full time

    **Please note: ENGLISH FLUENCY IS REQUIRED (written and verbal)** **Company Description** **Role Description** **Responsibilities** - General administrative duties - Responsible for maintaining inventory and purchasing of supplies - Assist in processing of class and staff scheduling - Main point of contact for internal team and management - Work in close...


  • Jakarta, Indonesia FHI 360 Full time

    Project Description_ Meeting Targets and Maintaining Epidemic Control (EpiC), a five-year global project funded by PEPFAR and USAID, is dedicated to achieving and maintaining HIV epidemic control. The EpiC project provides strategic technical assistance (TA) and direct service delivery (DSD) to break through barriers to 95-95-95 and promote self-reliant...

  • Office Assistant

    18 hours ago


    Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    Management Sciences for Health (MSH) is seeking a Office Assistant for USAID BEBAS-TB 5-years activity having the aim of reducing TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve...


  • Jakarta, Indonesia ASSA Rent Full time

    Job Descriptions: - Checking and examine all the administrative document at Banch Office - Helping in preparing the documents needed for the Branch Audit - Supporting / Liaise with other departments related to administration - Ensure SOP is properly implemented in Branch Operation - Helping to explain the service to customer/visitor **Job...


  • Jakarta, Jakarta, Indonesia MidPlaza Holding Full time

    About the Role:MidPlaza Holding is looking for a skilled Secretary to provide administrative support to our Director. This is an exciting opportunity for a highly organized and detail-oriented individual to join our team.The successful candidate will be responsible for managing the Director's calendar, scheduling meetings, and preparing agendas. They will...


  • Jakarta, Indonesia Huneety Co., Ltd. Full time

    The Administrative Clerk at PT Royal Trust is responsible for providing administrative support to various departments within the company. This includes managing and organizing documents, scheduling appointments, and assisting with general office tasks. The position reports directly to the Office Manager, ensuring smooth operations and efficient communication...


  • Jakarta, Indonesia Thermo Fisher Scientific Full time

    **About Thermo Fisher Scientific**: When you are part of the team at Thermo Fisher Scientific, you’ll do meaningful work, that makes a positive impact on a global scale! Join over 130,000 colleagues who bring our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. You’ll find the resources here to...