Administrative Assistant
6 days ago
1. General
Manages the Teaching, Learning, and Curriculum Office efficiently and effectively
Maintains the Teaching, Learning, and Curriculum Coordinator calendar
Creates calendars, spreadsheets, and databases to support the daily operation and special projects initiated through the Teaching, Learning, and Curriculum Office
Collaborates with leadership and staff in HOS Office on all school matters
2. Communications
Develops letters and memos based on the Teaching, Learning, and Curriculum Coordinators instructions
Arranges communication and distribution of newly revised curriculum documents to new and returning faculty, administrator, and online systems
3. Event Planning and support for external resources
Plans internal and external meeting venues including logistics for the Teaching, Learning, and Curriculum Office
Represents and communications all aspects of the Teaching, Learning, and Curriculum Office to all constituents
Processes and schedules work orders as needed in maintaining the Office of Teaching, Learning, and Curriculum including budgets, visitor’s agendas, and internal department needs
Assists with the arrangements for consultants and visiting professors
4. Administrative
Makes travel arrangements as necessary for visiting consultants, traveling faculty members, and Leadership Team
Processes and updates all curriculum materials and maintain an electronic library of current curriculum documentation
Prepares roster and completes necessary arrangements for faculty registrations of internal and external offerings
Organizes maintains and updates files of relevant professional development opportunities for faculty
Photocopies materials as needed
Establishes and maintains cooperative, positive working relationships with those with whom s/he works
5. Embraces the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting
6. Performs other senior secretarial related duties and assumes other responsibilities as assigned the Teaching, Learning, and Curriculum Coordinator, including and not limited to other projects when deemed necessary.
Minimum a bachelor’s degree from an accredited institution in Administration or Secretarial
Previous executive secretary experience of at least 3 years
Excellent written and spoken English and Indonesian
Knowledge of Modern Office Practices and Procedures, including filing systems, publication software, and office equipment.
Strong organizational and planning skills and the ability to work with minimum supervision
Work with a sense of focused determination to balance competing priorities and complete daily tasks and long-term projects
Helps maintain a positive working atmosphere with others
Demonstrated ability to identify, manage and initiate projects without direct supervision
A clear commitment to Child Protection, safety, service learning, and environmental stewardship
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