Administrative Assistant

6 days ago


Jakarta, Indonesia Jakarta Intercultural School Full time

1. General

Manages the Teaching, Learning, and Curriculum Office efficiently and effectively

Maintains the Teaching, Learning, and Curriculum Coordinator calendar

Creates calendars, spreadsheets, and databases to support the daily operation and special projects initiated through the Teaching, Learning, and Curriculum Office

Collaborates with leadership and staff in HOS Office on all school matters

2. Communications

Develops letters and memos based on the Teaching, Learning, and Curriculum Coordinators instructions

Arranges communication and distribution of newly revised curriculum documents to new and returning faculty, administrator, and online systems

3. Event Planning and support for external resources

Plans internal and external meeting venues including logistics for the Teaching, Learning, and Curriculum Office

Represents and communications all aspects of the Teaching, Learning, and Curriculum Office to all constituents

Processes and schedules work orders as needed in maintaining the Office of Teaching, Learning, and Curriculum including budgets, visitor’s agendas, and internal department needs

Assists with the arrangements for consultants and visiting professors

4. Administrative

Makes travel arrangements as necessary for visiting consultants, traveling faculty members, and Leadership Team

Processes and updates all curriculum materials and maintain an electronic library of current curriculum documentation

Prepares roster and completes necessary arrangements for faculty registrations of internal and external offerings

Organizes maintains and updates files of relevant professional development opportunities for faculty

Photocopies materials as needed

Establishes and maintains cooperative, positive working relationships with those with whom s/he works

5. Embraces the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting

6. Performs other senior secretarial related duties and assumes other responsibilities as assigned the Teaching, Learning, and Curriculum Coordinator, including and not limited to other projects when deemed necessary.
Minimum a bachelor’s degree from an accredited institution in Administration or Secretarial

Previous executive secretary experience of at least 3 years

Excellent written and spoken English and Indonesian

Knowledge of Modern Office Practices and Procedures, including filing systems, publication software, and office equipment.

Strong organizational and planning skills and the ability to work with minimum supervision

Work with a sense of focused determination to balance competing priorities and complete daily tasks and long-term projects

Helps maintain a positive working atmosphere with others

Demonstrated ability to identify, manage and initiate projects without direct supervision

A clear commitment to Child Protection, safety, service learning, and environmental stewardship



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