secretary to bod

2 weeks ago

Central Jakarta Jakarta, Indonesia Private Advertiser Full time
SECRETARY TO BOD

Seeking a detail-oriented, analytical, and discreet Secretary to provide strategic and administrative support to the Board of Directors (BOD). This role requires a flexible individual with a foundation in finance and business administration, capable of managing complex operations with good communication skill, and handle tasks with high confidentiality.

Key Responsibilities:

·       Create work plans & manage priorities, timelines and checklists, including compiling meeting minutes, executive summaries and proposals to ensure all Board directives are effectively followed-through and reach timely completion.

·       Liaise closely with the department heads to ensure data accuracy and provide actionable insights and recommendations for the Board.

·       Oversee business administration tasks and maintain all corporate paperworks & legal entity administration and archives.

·       Assist in highly confidential payroll coordination, maintain and manage sensitive employee data including performance and team KPIs.

·       Maintain BOD's agenda including calendar management, activity schedules, travel and logistic arrangements for the Board and senior management, and related administrative supports.

·       Oversee office management and all related company's asset administration.

Requirements:

  • Bachelor's Degree (S1) in Accounting/Finance, Management, Business Administration or related field.
  • Proven experience as Personal Assistant or Executive Secretary min. 3 years.
  • Highly developed interpersonal and communication skills, Adept computer literacy (MS Office especially advanced Excel, ERP/SAP), Reporting & presentation skills, Research & analytical skills.
  • Multitasker, Result & Detail oriented, Acute time management, Well organized, High integrity and committed to confidentiality.
  • Proficiency in English & Mandarin both spoken and written.
  • Understand ISO, Legal documents & Industrial Regulations, Commercial agreements, Willing to work long hours and/or work on weekends when required, Able to travel when necessary.

Application, latest CV with detail of job descriptions, and expected salary to be submitted latest by 24 December 2025.

Only shortlisted candidates will be notified.

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