BOD Secretary

6 days ago

North Jakarta Jakarta, Indonesia PT Bali Maya Permai Food Canning Industry Full time $40,000 - $56,000 per year

Job Scope: To provide high-level administrative support and corporate related administration.

The Objectives of the job:

  • Ensured accuracy of data information and communication. Methodical and timely.
  • to help conduct data analysis and effective planning and strategizing; and providing sound advice to BOD.
  • to completely enhance the company's productivity by developing suitable recommendations.
  • to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
  • No delay submission for reporting to BOD & government

Job Responsibility:

  • Maintain all corporate legal entity administration and record in order
  • Maintain all related company's asset administration
  • Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

General Requirement:

Personnel Competency:

  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and "back-office" software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality

Education Background: Bachelor degree (preferably in business)

Working Experience: Minimum 5 years of administration job

Skills:

  • Leadership skill
  • Familiar with updated Indonesian regulations.
  • Proficiency in English both spoken and written, with Chinese language as an advantage.

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