Personal Assistant to Owner

5 days ago

Jakarta, Jakarta, Indonesia Private Advertiser Full time

Responsibilities:

  • Comprehensive Administrative Support: Managing complex calendars, scheduling meetings, preparing presentations, and handling correspondence for both business and personal matters.
  • Office Management: Overseeing office supplies, liaising with vendors, Hospitality and ensuring the smooth operation of the owner's office.
  • Personal and Family Affairs: Coordinating personal appointments, managing household staff, handling private errands, and assisting with family-related stuff.
  • Travel Coordination: Arranging detailed domestic and international travel itineraries for both business trips and personal vacations, including flights, accommodation, transportation, and visa applications.
  • Expense Management: Assisting with expense reports, basic budgeting, and liaising with accounting for personal and business-related invoices.
  • Project Coordination: Supporting various ad-hoc projects and initiatives as directed by the owner.
  • Discretion & Confidentiality: Handling all sensitive information with the utmost discretion and professionalism.

Qualifications :

  • Proven Experience: Minimum of 10 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting a senior executive or company owner.
  • Exceptional Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain meticulous attention to detail.
  • Proactive & Resourceful: A self-starter who can anticipate needs, problem-solve independently, and take initiative.
  • Excellent Communication: Superior written and verbal communication skills in English and Bahasa Indonesia. Ability of Mandarin Language will become an added value
  • Tech-Savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with various digital communication tools.

    Adaptability: Ability to thrive in a fast-paced, ever-changing environment and adapt to new challenges.
  • Discretion: Utmost respect for confidentiality and privacy.
  • Flexibility: Willingness to work flexible hours and be available outside of standard business hours
  • Job Location base : Jakarta, Indonesia.

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