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Executive Coordinator

1 month ago

Badung, Indonesia Wellness by Solace Full time

Wellness by Solace is a leading wellness brand in Indonesia, offering luxury wellness equipment and bespoke solutions for residential and commercial clients. We are looking for an **Executive Coordinator & Personal Assistant** to directly support our CEO, helping to streamline both personal and business-related tasks. This role is about **maximizing efficiency, improving coordination, and allowing the CEO to focus on high-level business strategy.**

**Who We're Looking For**:
✔ **3-5 years of experience** in administration, executive support, or business operations.
✔ **University graduate** in Business Administration, Communications, or a related field.
✔ **Highly organized, proactive, and detail-oriented**—able to take ownership of tasks.
✔ **Strong problem-solving and critical-thinking skills.**
✔ **Excellent communication skills** (both written and verbal in English & Indonesian).
✔ **Experience coordinating between departments, teams, and external contacts.**
✔ **Ability to manage personal and professional tasks efficiently.**
✔ **Must be based in Bali. This is an in-person role working between our offices in Kerobokan and Pererenan.**

**Your Responsibilities**:
✔ **Personal Support**: Organize and manage personal life tasks to free up the CEO’s time. This may include errands, purchasing items, scheduling home-related needs, and general organization.
✔ **Business Coordination**: Relay messages, instructions, and follow-ups to managers and staff on behalf of the CEO to ensure seamless execution.
✔ **Administrative Execution**: Handle sensitive admin-heavy tasks that require trust and confidentiality.
✔ **Information & Progress Tracking**: Gather updates from various departments, ensure deadlines are met, and track ongoing projects without the CEO needing to micromanage.
✔ **Daily Prioritization & Problem-Solving**: Take ownership of tasks that arise on short notice and manage them effectively.
✔ **Liaison & Communication**: Serve as an extension of the CEO, ensuring smooth communication and alignment across the company.

**What We Offer**:
✔ **Competitive Salary** (IDR 8,000,000 - 12,000,000 per month).
✔ **BPJS, paid sick leave, and up to 12 days annual leave.**
✔ **A structured, high-impact role with career growth opportunities.**
✔ **A collaborative and supportive work environment.**

To be considered for this role, **you must follow these steps**:
**Location: Bali - Based between our offices in Kerobokan and Pererenan**

**Job Types**: Full-time, Contract