Consultant As Human Resources Operations Assistant

2 months ago

Jakarta, Indonesia WRI Indonesia Full time

**Program Overview**

WRI Indonesia is an independent research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. At WRI Indonesia, we aim to bring innovations in research and business approaches in order to create the enabling conditions for Indonesia to achieve robust economic growth while respecting environmental and social values. We seek to contribute to the accomplishment of ambitious sustainable development goals through working with leaders in public and private sectors, as well as collaborating with civil society organizations, in turning big ideas into action.

WRI Indonesia has grown significantly since its established in 2014, we grew our portfolio, operations, research, outreach capacity, and staff number. The Human Resources plays important roles in supporting the organization to achieve it’s goals, therefore ensuring the department strategy to align with the organization’s mission and values, and being adaptive and responsive towards the organization’s current needs is our paramount priorities.

**Job Highlight**

The Human Resources Operations Assistant is responsible for providing essential administrative support to the Human Resources department, specifically in the areas of HR administration and paperwork, consultant payment processing, HR letter creation, and supporting the recruitment and benefits teams. This role requires a strong attention to detail, good organizational skills, and a proactive approach to problem-solving. The post holder will also responsible for maintaining effective communication with all employees by providing necessary information while ensuring strict adherence to confidentiality guideline.

The position will report directly to the Human Resources Officer. The working arrangement for this position is Office Flex, with a requirement of working from the Jakarta office for a minimum of 3 days per week.

**What You Will Do**

**HR Administration**:

- Maintain accurate employee records, including personnel files, leave records, and others compliance data.
- Administer new hire paperwork, terminations, and changes in employment status on both online and offline system.
- Assist with the preparation and distribution of employee communications, such as policies, procedures, and announcements.
- Assist line manager on the employee benefits enrollment and changes.
- Assist the team during employee onboarding and offboarding processes.
- Draft and prepare various HR-related letters, such as contract ended letters, visa letter, employment verification letters, and other HR-related letters
- Ensure that all letters are accurate, professional, and comply with legal requirements before submitting to Head of HR for signing process.
- File all HR documentation, keep an organized record, and maintain confidentiality at all times.

**Consultant Payment Processing**:

- Ensure timely and accurate processing of consultant payments, including invoice verification, data entry, and coordinate the process with WRI payroll vendor.
- Ensure that the payment follows the terms and condition stated in the contract.
- Prepare and process consultant payment through payment system (ECM) and through the Payroll Vendor.
- Coordinate with tax consultant to confirm the consultant tax calculation.
- Coordinate with Accounting Department to ensure timely payments and accurate records, and conduct payment reconciliation (through Deltek Apps) for consultant.

**Recruitment Support**:

- Maintain applicant tracking systems and databases.
- In coordination with Talent Acquisition team in employee database management and monthly payroll data preparation

**Benefits Management Support**:

- Provide administrative support to the benefits team, including processing benefit claims, assisting with open enrollment, and maintaining benefit records.
- Support the benefit team with insurance administration
- Provide accurate information to employees on all benefit-related matters
- Support other administrative matters as required

**What You Will Need**

**_ Required qualifications:_**
- Bachelor's degree in Human Resources Management, Business Administration, or a related field.
- Minimum of 2 years of experience in an administrative role, preferably within a human resources department.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent attention to detail and accuracy.
- Professional appropriate in written and verbal communication skills.
- Ability to work independently and as part of a team.
- Knowledge of HR policies, procedures, and regulations.

**_ Preferred qualifications:_**
- Experience with HRIS systems (e.g., Workday, ADP) or Finance system (Deltek, ECM) is a plus.
- Knowledge of employment law and regulations.

**Deliverables**
- ** Accurate and up-to-date employee records**: This includes maintaining personnel files, leave records, and timekeeping d

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