Consultant As Human Resources Operations Assistant

3 months ago

Jakarta, Indonesia WRI Indonesia Full time

**Program Overview**

WRI Indonesia is an independent research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. At WRI Indonesia, we aim to bring innovations in research and business approaches in order to create the enabling conditions for Indonesia to achieve robust economic growth while respecting environmental and social values. We seek to contribute to the accomplishment of ambitious sustainable development goals through working with leaders in public and private sectors, as well as collaborating with civil society organizations, in turning big ideas into action.

WRI Indonesia has grown significantly since its established in 2014, we grew our portfolio, operations, research, outreach capacity, and staff number. The Human Resources plays important roles in supporting the organization to achieve it’s goals, therefore ensuring the department strategy to align with the organization’s mission and values, and being adaptive and responsive towards the organization’s current needs is our paramount priorities.

**Job Highlight**

The Human Resources Operations Assistant is responsible for providing essential administrative support to the Human Resources department, specifically in the areas of HR administration and paperwork, consultant payment processing, HR letter creation, and supporting the recruitment and benefits teams. This role requires a strong attention to detail, good organizational skills, and a proactive approach to problem-solving. The post holder will also responsible for maintaining effective communication with all employees by providing necessary information while ensuring strict adherence to confidentiality guideline.

The position will report directly to the Human Resources Officer. The working arrangement for this position is Office Flex, with a requirement of working from the Jakarta office for a minimum of 3 days per week.

**What You Will Do**

**HR Administration**:

- Maintain accurate employee records, including personnel files, leave records, and others compliance data.
- Administer new hire paperwork, terminations, and changes in employment status on both online and offline system.
- Assist with the preparation and distribution of employee communications, such as policies, procedures, and announcements.
- Assist line manager on the employee benefits enrollment and changes.
- Assist the team during employee onboarding and offboarding processes.
- Draft and prepare various HR-related letters, such as contract ended letters, visa letter, employment verification letters, and other HR-related letters
- Ensure that all letters are accurate, professional, and comply with legal requirements before submitting to Head of HR for signing process.
- File all HR documentation, keep an organized record, and maintain confidentiality at all times.

**Consultant Payment Processing**:

- Ensure timely and accurate processing of consultant payments, including invoice verification, data entry, and coordinate the process with WRI payroll vendor.
- Ensure that the payment follows the terms and condition stated in the contract.
- Prepare and process consultant payment through payment system (ECM) and through the Payroll Vendor.
- Coordinate with tax consultant to confirm the consultant tax calculation.
- Coordinate with Accounting Department to ensure timely payments and accurate records, and conduct payment reconciliation (through Deltek Apps) for consultant.

**Recruitment Support**:

- Maintain applicant tracking systems and databases.
- In coordination with Talent Acquisition team in employee database management and monthly payroll data preparation

**Benefits Management Support**:

- Provide administrative support to the benefits team, including processing benefit claims, assisting with open enrollment, and maintaining benefit records.
- Support the benefit team with insurance administration
- Provide accurate information to employees on all benefit-related matters
- Support other administrative matters as required

**What You Will Need**

**_ Required qualifications:_**
- Bachelor's degree in Human Resources Management, Business Administration, or a related field.
- Minimum of 2 years of experience in an administrative role, preferably within a human resources department.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent attention to detail and accuracy.
- Professional appropriate in written and verbal communication skills.
- Ability to work independently and as part of a team.
- Knowledge of HR policies, procedures, and regulations.

**_ Preferred qualifications:_**
- Experience with HRIS systems (e.g., Workday, ADP) or Finance system (Deltek, ECM) is a plus.
- Knowledge of employment law and regulations.

**Deliverables**
- ** Accurate and up-to-date employee records**: This includes maintaining personnel files, leave records, and timekeeping d

  • Human Resources Business Partner

    4 months ago

    Jakarta, Indonesia Xperteam Consultant Full time

    PT Interchem Prima Mitra is looking for a **Human Resources Business Partner!** Our client at Interchem Prima Mitra have been supplying cosmetic raw materials to top 500 Indonesian cosmetic and skincare companies for 15 years, we are looking for a dynamic individual to join our team in **Kelapa Gading, North Jakarta.** **Salary : 20-30 million** **Role...

  • Human Resource

    6 months ago

    Jakarta, Indonesia Xperteam Consultant Full time

    Elsa Embrace Indonesia is one of Xperteam Consultant Client is currently in need of a Human Resource for placement in Setiabudi, Jakarta Selatan. Requirement: - Female - 1-3 years of experience in HR, preferably from the online retail industry - Knowledge and experience in managing BPJS Health and Employment - Able to manage employee discipline, mental...

  • Human Resources Assistant Manager

    1 month ago

    Jakarta, Indonesia PT Humana International Indonesia Full time

    Our clients, a Japanese Company currently looking Assistant Manager of HR (Generalist) to be based in Jakarta Selatan **Responsibilities**: - Supports the HR Manager in overseeing the daily operations of the human resources department. - Managing recruitment & onboarding, employee engagement, training development, industrial relations, HR Administration,...

  • Human Resources Coordinator for Compensation and

    8 months ago

    Jakarta, Indonesia WRI Indonesia Full time

    **Overview** WRI Operations team, supports the crucial front-line work of the organization, they directly interact and work with Donors, Partners, Government agencies, Statutory bodies, Trustees, Vendors, and Consultants in fielding their inquiries, providing support at all the fronts, and solving problems. So that the WRI programs can be implemented...

  • Director of Human Resources

    6 months ago

    Jakarta, Indonesia Marriott International, Inc Full time

    **Job Number** 24016386 **Job Category** Human Resources **Location** Sheraton Belitung Resort, Jalan Pantai Penarikan Dusun Timur Jaya, Sijuk Belitung, Sumatera Selatan, Indonesia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** The Director of Human Resources will report...

  • Human Resources Manager

    6 months ago

    Jakarta, Indonesia Hilton Full time

    Human Resources Manager With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels &...

  • Human Resources Manager

    6 months ago

    Jakarta, Indonesia Marriott International, Inc Full time

    **Job Number** 23193889 **Job Category** Human Resources **Location** Sheraton Jakarta Soekarno Hatta Airport, One Marriott Drive, Jakarta, Indonesia, Indonesia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** As a member of the property Human Resources support staff, he/she...

  • Human Resources Manager

    6 months ago

    Jakarta, Indonesia Hilton Full time

    With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of...

  • Human Resources Manager

    7 months ago

    Jakarta, Indonesia Marriott International, Inc Full time

    **Job Number** 23221979 **Job Category** Human Resources **Location** The Hermitage a Tribute Portfolio Hotel Jakarta, Jalan Cilacap 1, Jakarta, Jakarta, Indonesia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** As a member of the property Human Resources support staff, he/she...

  • Human Resources Coordinator

    6 months ago

    Jakarta, Indonesia AYANA Hospitality Full time

    AYANA Hospitality is a renowned hospitality company that takes pride in providing exceptional services and unforgettable experiences to our guests. We are currently seeking a dedicated and detail-oriented Human Resources Coordinator to join our dynamic team. As a Human Resources Coordinator at AYANA Hospitality, you will be responsible for a wide range of...

  • Human Resource Operations Specialist

    2 weeks ago

    Jakarta, Jakarta, Indonesia Cartrack Full time

    Job SummaryWe are a leading smart mobility SaaS company with over 2 million subscribers across 23 countries. Our team is looking for a skilled Human Resource Admin to assist in day-to-day operations and provide administrative support.Key Responsibilities:Assist with HR operations and provide administrative supportHandle work pass-related matters, including...

  • Human Resources Operations Coordinator

    7 months ago

    Jakarta, Indonesia Caterpillar Full time

    **Career Area**:Human Resources**: **Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about...

  • Human Resources

    1 month ago

    Jakarta, Indonesia Marriott International, Inc Full time

    **Additional Information** **Job Number**24198224 **Job Category**Human Resources **Location**The Ritz-Carlton Jakarta Mega Kuningan, Jl. DR. Ide Anak Agung Gde Agung Kav.E.1.1 no.1, Jakarta, Indonesia, Indonesia, 12950 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** The HR Manager directs and works with Human...

  • Director of Human Resources

    2 days ago

    Jakarta, Indonesia Hilton Full time

    Director of Human Resources With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels...

  • Human Resources Manager

    1 month ago

    Jakarta, Indonesia Creative Associates International Full time

    Overview: **Background**: Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for...

  • Human Resource Operations

    1 month ago

    Jakarta, Indonesia PT MEDISON JAYA RAYA Full time

    Syarat: - laki-laki / wanita - usia maksimal 35 tahun - pengalaman mínimal 3 tahun - bisa beradaptasi cepat - memiliki kendaraan pribadi - mengetahui dan memahami peraturan ketenagakerjaan - mampu bekerja secara Tim - bisa berbahasa Inggris fasih - bisa berbahasa korea menjadi nilai plus Tugas dan tanggung jawab HR Operational, atau Human Resources...

  • Human Resource Operations Specialist

    4 weeks ago

    Jakarta, Jakarta, Indonesia Cartrack Full time

    Job OverviewWe are a leading provider of smart mobility solutions, serving over 2 million subscribers across 23 countries. We are seeking a highly organized and detail-oriented Human Resource Operations Specialist to join our team.Key ResponsibilitiesProvide administrative support for day-to-day HR operationsAssist with work pass-related matters, including...

  • Human Resources Officer

    7 months ago

    Jakarta, Indonesia Amnesty International Full time

    **ABOUT THE ROLE** This is a hybrid remote role. **JOB PURPOSE** Providing and facilitating the development and support of Amnesty International's effective and efficient human resource, office operational, and administrative services to ensure the smooth running of the office and maintaining staff well-being for creating a healthy organization...

  • Human Resource

    6 months ago

    Jakarta, Indonesia Sinergia Worldwide Education Full time

    **Human Resource** **Job Requirement**: - Minimum Bachelor (S1) with major of Human Resource Management, Psychology or Law - Have good communication and Bottom Up & Top Down management skills. - Able to speak English both oral and written. - Understand the Labor Law. - Able to work together with other departments. - Demonstrated knowledge about...

  • Human Resource

    7 months ago

    Jakarta, Indonesia Sinergia Worldwide Education Full time

    **Human Resource** **Job Requirement**: - Minimum Bachelor (S1) with major of Human Resource Management, Psychology or Law - Have good communication and Bottom Up & Top Down management skills. - Able to speak English both oral and written. - Understand the Labor Law. - Able to work together with other departments. - Demonstrated knowledge about...