Project Administrator

3 months ago


Jakarta, Indonesia Cushman & Wakefield Full time

**Job Title**

Project Administrator
**Job Description Summary**

We are looking for a diligent Project Administrator for Data Centers plays a crucial role in supporting the successful execution of data center construction and expansion projects. This position involves assisting project managers, coordinating with various teams, and ensuring that all administrative tasks are completed efficiently and accurately. The Project Administrator must:

- Administrative Support must provide comprehensive administrative support to project managers and project teams, including scheduling meetings, preparing agendas, and taking meeting minutes.
- Maintain project documentation, including contracts, permits, drawings, and reports. Ensure all documents are organized, up-to-date, and easily accessible.
- Facilitate communication among project stakeholders, including clients, contractors, and internal teams. Prepare and distribute project updates and reports.
- Assist in creating and maintaining project schedules. Coordinate with team members to ensure timely completion of tasks and milestones.
- Monitor project budgets and expenditures. Assist in the preparation of budget reports and financial summaries.
- Assist in the procurement of materials and services needed for the project. Track orders and ensure timely delivery of supplies.
- Ensure all project activities comply with company policies, industry standards, and regulatory requirements.
- Help identify potential risks and issues and assist in developing mitigation strategies.
- Coordinate with various teams and departments to ensure seamless project execution. Assist in resolving any administrative or logístical issues that may arise.
- Reporting: Prepare and present project status reports, highlighting key metrics, progress, and any potential issues or delays.

**1.0 - Project Specific**:
1.1 - Document Management
- Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
- Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
- Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
- Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
- Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
- Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
- Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
- Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
- Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
- Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
- Organize meetings for the project as per the Rhythm of Business.
- Write and issue the AOM and MOM on time.

1.2 - Procurement Management
- Follow-up with the vendors to organize the meeting.
- Follow-up with vendors to get the documentation and information required on time.

1.3 - Budget Management:

- Maintain record of budget documentation and store on the document management system.

1.4 - Stakeholder Management, Communication & Document Control:

- Maintain clear and consistent communication with stakeholders regarding project schedule.
- Build strong relationship with clients and customers both internal and external.
- Assess the effectiveness of the project team’s communications outcomes with the critical project stakeholders.
- Communicate regularly with your teams and celebrate and share successes.
- Ensure Cushman & Wakefield schedule and reporting are being implemented and adhered to.

1.8 - Contract Management:

- Maintain the contract executed on the document management system for record and reference.
- Communicate with Project Director and other stake holders on the contract update.

1.9 - Reporting and Documentation
- Assist Project Director and other team member for the
- Maintain detailed documentation of all program activities and decisions.
- Check to ensure the Cushman & Wakefield Project Management Methodology (PMM) is being followed.
- Provide support to the projects to ensure the project documentation and administration is as per the PMM processes.
- Ensure lessons learned and project review findings are actioned and share with the


  • Project Administrator

    6 months ago


    Jakarta, Indonesia PT. Feros Berkat Utama Full time

    **PT. Feros Berkat Utama** is looking for a _**Project Administrator**_. _Project Administrators_ handle the administrative functions of projects and programs. They oversee the project’s daily functions to ensure deadlines and compliance requirements are met, and report to Manager. **Responsibilities** As a _Project Administrator_, you are responsible...

  • Project Administrator

    5 months ago


    Jakarta, Indonesia AMODA Full time

    **About The Role** We are seeking a detail-oriented and organized Project Administrator to join our team. As a Project Administrator, you will play a crucial role in supporting the planning, execution, and completion of construction projects. You will work closely with project managers, engineers, and subcontractors to ensure that projects are completed on...


  • Jakarta, Indonesia Peachtree Networks Full time

    We are seeking a dynamic and dedicated Project Administration Assistant to support the Head of Managed Services in overseeing various global projects. This role is ideal for someone who thrives in a fast-paced, international environment and is flexible with working hours due to timezone differences. **Key Responsibilities**: - **Administrative Support**:...

  • Project Administrator

    2 months ago


    Jakarta, Indonesia Lawencon International Full time

    Coordinate and support project planning, scheduling, budgeting, and implementation. - Utilize advanced Excel functions such as pivot tables, vlookup, and hlookup to process and analyze project data effectively. - Prepare detailed reports and presentations using PowerPoint to communicate project status, progress, and outcomes to stakeholders and management. -...


  • Jakarta, Indonesia Mott MacDonald Full time

    Project Administration, Water Project **Country**:Indonesia**Position Location**:Jakarta, Indonesia**Contract Type**:Contract**Work Pattern**:Full Time**Sector**:Water**Discipline**:Administration**Job Ref**:1494**Recruiter Contact**:Monnattha Ketpaiboon- Provide coordination / administrative support to Project Managers - Provide coordination /...

  • Project Administration

    5 months ago


    Jakarta, Indonesia PT Nexcom Indonesia Full time

    **I. Job Description** Carry out tasks that related to documentation project preparation and coordinating with related departments. **II. Major Challenges** - Collecting and checking all project data from engineer and technician. - Preparing all project documentation and report it to Project Manager. - Reporting the results of the documentation to the...

  • Project Administration

    5 months ago


    Jakarta, Indonesia PT CSCODS Full time

    Project Administration - Pengalaman mínimal 4 tahun - Mempunyai pengalaman konstruksi dipabrik atau highrise building - Bisa Komunikasi Bahasa Inggris - Penempatan Proyek Kendal, Batang, Semarang "Waspada terhadap Modus Penipuan pada saat proses interview. Perusahaan tidak akan memungut biaya apapun dalam melakukan proses interview. Mohon segera melaporkan...


  • Jakarta, Indonesia Beca Full time

    **Project Financial Administrator** **Location: Jakarta** **Who we are** Beca is one of the largest employee-owned professional services consultancies in the Asia-Pacific and has operated in over 70 countries. With around 3000 employees globally, we have the diversity of experience and expertise to tackle major projects. We have over 100 years’...


  • Jakarta, Indonesia PT High Volt Technology Full time

    1. Conduct project tender processes starting from: a. Receiving tender invitations/ seeking project information by using a tender mechanism; b. Prepare and present documents related to the requirements, including: bids, documents proving qualifications, other administration for LPSE tenders and others; c. Compile/ make tender documents which will be...


  • Jakarta, Indonesia APCO Worldwide Full time

    This role will be on a part time basis, 3 days a week and will be based in Jakarta which requires some in-person meetings to events or meetings. We are a fully flexible Company. _ **Responsibilities** - Acting as the administrative point of contact for Indonesia and will work closely with our Office Manager based in Singapore. - Supporting clients,...


  • Jakarta, Indonesia PT Aurora Consultancy Group Full time

    Persyaratan - Maximum 10 years of experience - Diploma / Bachelor degree - Good communication skills - Abel to work with Microsoft windows (word, exel, powerpoint etc) - Lived in Sumatra Utara - Contract based employee Tanggung Jawab - Coordinating between stakeholders and sub-contractors - Responsible for Administrative activities such as managing daily...


  • Jakarta, Indonesia PT Jasa Utama Capital Sekuritas Full time

    **Qualifications**: - Max age 30, female. - Willing to relocate to **Jakarta or Surabaya**. - Strong skills in **IT project management, business** **analysis**, and **vendor management.**: - Excellent organizational and communication skills. - Possess **a strong knowledge of IT Governance,** including standards like **ISO 27001**. - Familiarity with...

  • Tender Administrator

    3 months ago


    Jakarta, Indonesia PT Graha Widya Abadi Full time

    **Qualification & Experience** - Bachelor degree in Business Administration, Industrial Engineering, or other related fields. - Minimum 3 years experience in administrative, market intelligence. - Able to analyze projects, create budgetary documents, prepare tender documents, control documents. - Coordinate well with the team for preparation until completion...


  • Jakarta, Indonesia Beca Full time

    **Who we are** Beca is one of the largest employee-owned professional services consultancies in the Asia-Pacific and has operated in over 70 countries. With around 4000 employees globally, we have the diversity of experience and expertise to tackle major projects. We have over 100 years’ experience in successful client relationships, technical excellence...


  • Jakarta, Indonesia BOSNET Distribution Indonesia Full time

    Manage and coordinate office files, schedule meeting, and appointments. - Provide administrative support for project & sales data. - Create, input, and monitor all administrative & report to internal system. - Create documentation for each ongoing project into the information system. - Manage confidential information with discretion. - Minimum...

  • Project Admin

    6 months ago


    Jakarta, Indonesia PT. Alkonost Aviasi Indonesia Full time

    Build your Career with **PT. Alkonost Aviasi Indonesia** We're looking for an experienced **Project Administrator **to be part of our team in our Head Office at **Jakarta**. The role will not only handle administrative related tasks, but also any other project-related tasks which will help us to deliver successful projects to our clients. **Duties and...


  • Jakarta, Indonesia PATH Full time

    PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. We are seeking an_...


  • Jakarta, Indonesia DAI Full time

    **JOB DESCRIPTION FOR FINANCE AND ADMINISTRATION SPECIALIST** **Project Title**: Fleming Fund, Indonesia **Position**: Finance and Administration Specialist **Location**: Jakarta (On-site) **Level of Effort**: Full time **Project Duration**: 2 years **Reports to**: Deputy Team Leader **Project Overview** - The Fleming Fund is a U.K Department of...


  • Jakarta, Indonesia Educational Aid International Full time

    Role Description This is full-time on-site role for an Administrative Assistant located in the Jakarta Metropolitan area. The Administrative Assistant will be responsible for providing day-to-day operational support to our team. This includes duties such as answering phone calls, filing documents, managing schedules, and providing executive...


  • Jakarta, Indonesia Educational Aid International Full time

    Role Description This is full-time on-site role for an Administrative Assistant located in the Jakarta Metropolitan area. The Administrative Assistant will be responsible for providing day-to-day operational support to our team. This includes duties such as answering phone calls, filing documents, managing schedules, and providing executive...