Office Management Assistant

3 months ago


Jakarta, Indonesia Embassy Jakarta Full time

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
Only one Open-to category should remain:

- U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:
Definite not to Exceed (5 years)

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is: Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it.

**Qualifications and Evaluations**:

- Requirements:
**EXPERIENCE**: Two years of administrative experience which would include some of the following types of administrative duties: filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls.
- Education Requirements:
**EDUCATION**: Completion of high school is required.
- Evaluations:
**LANGUAGE**: English (Fluent) Reading/Writing/Speaking is required. (This may be tested)

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Jakarta, Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

**How to Apply**:

- How to Apply:

- Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

**All Applicants**:

- High School Diploma or equivalent
- Proof of Citizenship

**Eligible Family Member Applicants**:

- Copy of Sponsor's Orders/Assignment Notification (or equivalent)- High School Diploma or equivalent
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- Next Steps:
For further information - the complete position description


  • Office Assistant

    3 months ago


    Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    Management Sciences for Health (MSH) is seeking a Office Assistant for USAID BEBAS-TB 5-years activity having the aim of reducing TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve...

  • Executive Assistant

    3 months ago


    Jakarta, Indonesia Ares Management Full time

    Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming,...


  • Jakarta, Indonesia Elabram Full time

    Job Description Support the office manager in various administrative tasks Manage office supplies and equipment Coordinate meetings and appointments Handle incoming and outgoing communications Assist with budgeting and financial tasks Requirement **Job Requirements**: Bachelor’s Degree/Diploma in Business Management or equivalent 1-3 Years Work Experience...


  • Jakarta, Indonesia Grand Hyatt Jakarta Full time

    Summary You will be responsible to assist with the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Front Office Assistant Manager is responsible to assist the Front Office Manager in managing the day-to-day operation of the Front Desk...


  • Jakarta, Indonesia AYANA Hospitality Full time

    We are looking for an Assistant Front Office Manager to join our team at AYANA Hospitality. As an Assistant Front Office Manager, you will be responsible for overseeing the daily operations of the front office, ensuring a seamless guest experience and maintaining high service standards. Your duties will include supervising the front office staff, managing...


  • Jakarta, Indonesia Grand Hyatt Jakarta Full time

    Summary You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Front Office Manager is assisting The Front Office Manager for delivering the brand promise by managing the Front Office operations for...

  • Office Assistant

    2 days ago


    Jakarta, Indonesia AMRE GROUP Full time

    Translate office documents - Prepare, collect and manage documents related to payments - Support the punctual payment of office utilities (e.g., electricity bills, phone bills, internet bill etc). - Fulfil files and prepare supporting documents in accordance with internal procedures. Assist the Office with administrative procedures related to human resources...

  • Office Administrator

    4 months ago


    Jakarta, Indonesia DE-CIX Management GmbH Full time

    For **Jakarta Indonesia**, we are looking with immediate effect for a motivated **Office Administrator / Office Coordinator**: **Our Offer**: You will be responsible for: - Acting as the local person in charge for Sales Operations for close coordination with Headquarter - Assisting in Pre-Sales Administration and with the After-Sales inquiries -...

  • IT Officer

    3 months ago


    Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    Management Sciences for Health (MSH) is seeking an IT Officer for the USAID BEBAS-TB 5-year activity which aims to reduce TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve its goal....


  • Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    Overall Responsibilities The Senior Project Associate will provide effective and efficient project operational and administrative support for Senior management team (SMT) and the office of the Senior Management Team. The Senior Project Associate will work under supervision of the Operations Manager and work closely with the Receptionist and Logistic...

  • Office Assistant

    5 months ago


    Jakarta, Indonesia CRIF Full time

    Office Administration: - Customer record/sales contract filing - Housekeeping Management - Liaise with regional office for some admin/office housekeeping concerns - Others as required by immediate supervisor - Coordinate office activities and operations to secure efficiency and compliance to company policies - Manages reception area and looks after...


  • Jakarta, Indonesia Marriott International, Inc Full time

    **Job Number** 24013476 **Job Category** Rooms & Guest Services Operations **Location** The Ritz-Carlton Jakarta Pacific Place, Jalan Jendral Sudirman Kav 52-53, Jakarta, Daerah Khusus Ibukota Jakarta, Indonesia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front...

  • Office Assistant

    3 months ago


    Jakarta, Indonesia CRIF Full time

    Maintenance of office building and the environment such as: parking lot, office yard, warehouse, etc. - Carry out the procurement and management of official vehicles. - Maintain cleanliness of the working environment (workspace, lobby and all areas of the company) - Maintenance and procurement of electrical installations (Mechanical and electrical) -...

  • Office Assistant

    1 week ago


    Jakarta, Indonesia AMRE GROUP Full time

    Translate office documents - Prepare, collect and manage documents related to payments - Support the punctual payment of office utilities (e.g., electricity bills, phone bills, internet bill etc). - Fulfil files and prepare supporting documents in accordance with internal procedures. Assist the Office with administrative procedures related to human resources...


  • Jakarta, Indonesia Management Sciences for Health (MSH) Full time

    The Finance & Accounting Manager (F&A) is responsible for financial management and accounting support to the project. They manage the country finance and accounting team, ensuring the team provides a full range of financial support with a particular focus on accurate, timely, and sophisticated budgeting and forecasting, financial analysis, financial...


  • Jakarta, Indonesia Swissotel Nusantara Full time

    Assistant Front Office Manager - Penempatan di IKN "Waspada terhadap Modus Penipuan pada saat proses interview. Perusahaan tidak akan memungut biaya apapun dalam melakukan proses interview. Mohon segera melaporkan ke kami, jika pada saat Anda diundang untuk interview dan diminta untuk melakukan pembayaran dengan sejumlah uang." "Please be aware of the...

  • Office Assistant

    4 months ago


    Jakarta, Indonesia CRIF Full time

    Maintenance of office building and the environment such as: parking lot, office yard, warehouse, etc. - Carry out the procurement and management of official vehicles. - Maintain cleanliness of the working environment (workspace, lobby and all areas of the company) - Maintenance and procurement of electrical installations (Mechanical and electrical) -...


  • Jakarta, Indonesia Marriott International, Inc Full time

    **Job Number** 24073381 **Job Category** Rooms & Guest Services Operations **Location** The Ritz-Carlton Jakarta Pacific Place, Jalan Jendral Sudirman Kav 52-53, Jakarta, Daerah Khusus Ibukota Jakarta, Indonesia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front...


  • Jakarta, Indonesia Marriott International, Inc Full time

    **Job Number** 24015317 **Job Category** Rooms & Guest Services Operations **Location** Sheraton Grand Jakarta Gandaria City Hotel, Jl. Sultan Iskandar Muda, Jakarta, Jakarta, Indonesia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists the Front Office Manager in...


  • Jakarta, Indonesia Wyndham Destinations Full time

    **We Put the World on Vacation**: At Travel + Leisure Co., our mission is simple: to put the world on vacation. Our vacation ownership brands, Club Wyndham, Worldmark, Margaritaville Vacation Club, and Shell Vacations Club, include more than 245 vacation club resort locations across the globe. Innovation and growth keep our work interesting and fun. Every...