Project Operations Assistant

4 days ago

Jakarta, Indonesia World Resources Institute Full time

**Program Overview**

The Bali Climate and Green Development initiative believes that fostering the agency and leadership of local government and broader segments of the society is key to ensure that the climate neutrality agenda remains strong and becomes a way of life and pathway for development, regardless of national and local political transitions. It will require concerted efforts amongst various actors to create breakthroughs with long-lasting climate, social, and economic impacts. Our main targets in this project consist of local government, especially in the field of energy and transportation, electric vehicle (EV) and clean energy business owners, coastal communities, and sustainable tourism communities. While most of them have already had a common understanding towards the urgency of climate transition, they need to be equipped with more information, knowledge, and thought-leadership avenues to build ideas and make actions.

World Resources Institute (WRI) Indonesia has co-designed a multi-year’s program for Bali Climate and Green Development Initiative with our partners in Bali, to demonstrate how a rapid, province-scale effort with a focus on energy decarbonization and climate solutions can benefit local people, the economy, and the environment, while at the same time providing a strong foundation for the province’s climate neutrality by 2045 and contributing to national climate targets. This project’s theory of change is adapted from the program to ensure synergy and collaboration between partners to achieve our overarching goal.

***

**Job**
**Highlig**
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The Project Operations Assistant will provide overall finance, operations, and administrative support of Bali Program Management Office (PMO).

This post will report directly to the Senior Lead, Bali PMO, work closely with Project Operations Specialists of Bali PMO and Project Operations Senior Lead in the Jakarta Office. The post holder will be based in Bali with high travel frequencies around Bali. The Project Operations Assistant is required to complete his Covid-19 booster vaccination.

**What You Will Do**
- Manage payment of all bills from vendors, expense reimbursements, cash advance and report from staff.
- Record all financial transactions, generate and review monthly financial reports.
- Process the payments and managing invoices, follow up with clients, suppliers, and partners as needed.
- Complete and accurate recording/reconciliation of operational control/tracking against projects on budget, fund, travel expenses and petty cash, this works will coordinate closely with Project Operations Specialist of Bali PMO and Finance Unit.
- Responsible for a good and friendly filing system both physical and electronic.
- Support in planning and reviewing budgets and expenditure as necessary and preparing monthly/quarterly/annual reports and other data as required.
- Provide support to staff/consultant on the production of timesheets, travel claims/expense reports, reimbursements, participant agreements, orders and any other relevant financial documentation.
- Ensures functionality of operations including coordinating document flow and organization, purchasing supplies, arranging travels and events, equipment and furniture, and communication; supports with project needs to provide events and meeting coordination across the organization.
- Manages operational expenses in consultancy with Project Operations Specialist, including occupancy, office services, insurance, IT, legal, tax, and others to ensure efficient and effective use of donor resources.
- Preparing, maintaining, and monitoring the operational systems, processes, procedures and records in accordance to WRI Indonesia’s policy-specifically, support better management reporting, information flow and management, and organizational planning.

**What You Will Need**

**Education**:
Bachelor's degree in a related field, preferably with coursework in organizational and/or business support (finance, accounting).

**Experiences**:
Minimum 2 years of full-time work experience in a relevant field, with operation management, administration, and/or financial management experience. Direct hands-on experience in financial administration (e.g. budget, recording, tax). Experience with Balinese culture and customs is a plus.

**Skills and abilities**:

- Strong ability to work effectively with a broad range of stakeholders in the areas of financial and administration support, office management, and event management.
- Good knowledge and experience on working with CSO, universities, village officials, government institutions at national and sub-national levels will be highly desirable.
- Excellent oral and written communication skills.
- Detail-oriented and organized thinker who can juggle multiple, competing priorities.
- Ability to travel when needed.

**Performance Standard**
- Finance administrative, operations management, and administration activities are expected to be carr

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