Project Operations Assistant

2 days ago


Jakarta, Indonesia WRI Indonesia Full time

**Program Overview**

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.

***

**Job Highlight**

The Project Assistant will support several key initiatives of WRI Indonesia, that is being currently undertaken in partnership with various external stakeholders.

The Project Assistant will be based in Jakarta. The person is responsible for overall finance, operations, and administrative support of WRI Indonesia projects or other external parties.

Reporting to the WRI’s Project Operations Senior Lead and coordinating closely with Project Lead/Program Manager and other key personnel of the projects, the post holder will liaise with the partners implementing similar programs as well as relevant agencies of the Government, local authorities, and civil society.

**What You Will Do**

**Finance Administration (60%)**
- Manage payment of all bills from vendors, expense reimbursements, cash advance and report from staff.
- Record all financial transactions, generate and review monthly financial reports
- Process the payments and managing invoices, follow up with clients, suppliers, and partners as needed
- Complete and accurate recording/reconciliation of operational control/tracking against projects on budget, fund, travel expenses and petty cash, this works will coordinate closely with Project Operations Specialist and Finance unit.
- Support audit visit needs are well coordinated, and all documents/information required by the auditors is promptly provided**.**:

- Provide data support in the audit process.
- Support in planning and reviewing budgets and expenditure as necessary and preparing monthly/quarterly/annual reports and other data as required.
- Provide support to staff/consultant on the production of timesheets, travel claims/expense reports, reimbursements, participant agreements, orders and any other relevant financial documentation.

**Operational (35%)**
- Provide optimum support to Project Operations Specialist and fellow Project Administrator in managing back-office activities in sub-national and national activities pertaining to WRI Indonesia projects.
- Ensures functionality of operations including coordinating document flow and organization, purchasing supplies, arranging travels and events, equipment and furniture, and communication; supports with project needs to provide events and meeting coordination across the organization.
- Manages operational expenses in consultancy with Project Operations Specialist, including occupancy, office services, insurance, IT, legal, tax, and others to ensure efficient and effective use of donor resources.
- Preparing, maintaining, monitoring, and improving the operational systems, processes, procedures and records in accordance to WRI Indonesia’s policy-specifically, support better management reporting, information flow and management, and organizational planning.

**Occasional Significant Duties (5%)**
- Day to day assistance of other jobs in the Operations unit, as and when required
- Significant other duties as assigned by Project Operation Specialist

**What You Will Need**

**_ Required Qualifications:_**
- Legally able to work in Indonesia.
- Bachelor degree in a related field, preferably with coursework in organizational and/or business support (finance, accounting).
- Minimum 2 years of full-time work experience in a relevant field, with operation management, administration, and/or financial management experience.
- Direct hands-on experience in financial administration (e.g. budget, recording, tax).
- Detail-oriented and organized thinker who can juggle multiple, competing priorities.
- Good in oral and written communication skills.
- Attention to details
- Fluent in Indonesian and good in English is preferable.
- Able to work independently and as a team player.
- Ability to travel when needed.

**_
Preferred_**_ _**_Qualifications:_**
- Experience working within multi-stakeholder/inter-sectoral groups such as government, private, civil societies, and other stakeholder engagement.
- Familiarity with sub-grant management protocols and policies among local CSOs and international donors.

**Performance Standard**
- Finance administrative, operations Management, and Admini


  • Project Assistant

    2 days ago


    Jakarta, Indonesia PT. HITACHI SAKTI ENERGY INDONESIA Full time

    **Description** **Mission statement**: Give assistant / support to ID PGGI Project Manager & Operations Team in daily activity, including transactional activity in SAP (end to end), other Hitachi Energy ERP and Project Management tools, from beginning until completion of the project. Support ID PGGI Project Manager & Operations Team with administrative and...


  • Jakarta, Indonesia WRI Indonesia Full time

    **Program Overview** WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and...

  • Project Assistant

    2 weeks ago


    Jakarta, Indonesia United Nations Development Programme (UNDP) Full time

    The Sustainable Landscape Programme Indonesia (SLPI) is a bilateral initiative funded by Switzerland’s State Secretariat for Economic Affairs (SECO) and implemented in partnership with four landscape projects across key jurisdictional areas in Kalimantan and Sumatra. The program aims to strengthen good governance and sustainable management of landscapes,...

  • Project Assistant

    7 days ago


    Jakarta, Indonesia PT Qwords Company International Full time

    **Responsibilities**: - Support for internal project - Create and maintain comprehensive project documentation, plans, and reports - Assist and monitor report process and realization of the project - Ensuring the project schedule runs smoothly - Willing to handle additional duties for secretarial and administrative support to the...


  • Jakarta, Indonesia Global Green Growth Institute Full time

    **INTRODUCTION TO GGGI**: The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. ***: The Project Assistant will provide...


  • Jakarta, Indonesia Global Green Growth Institute Full time

    **INTRODUCTION TO GGGI**: The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. ***: The Senior Project Assistant will...


  • Jakarta, Indonesia Cushman & Wakefield Full time

    **Job Title** Assistant Project Manager **Job Description Summary** This position is responsible for managing and coordinating the project(s) to Clients on behalf of C&W. He/she will be assigned to the project(s), working alongside the Client’s team and report to Project Manager in the respective project(s). **PRINCIPAL RESPONSIBILITIES** - Assist the...


  • Jakarta, Indonesia Global Green Growth Institute Full time

    **INTRODUCTION TO GGGI**: The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. ***: Based in Jakarta, Indonesia, the...


  • Jakarta, Indonesia Royal HaskoningDHV Full time

    Royal HaskoningDHV is an independent consultancy that integrates 140 years of engineering expertise with digital technologies and software solutions. As consulting engineers, we care deeply about our people, our clients, and society at large. Through our mission Enhancing Society Together, we take responsibility for having a positive impact on the world. We...


  • Jakarta, Indonesia Peachtree Networks Full time

    We are seeking a dynamic and dedicated Project Administration Assistant to support the Head of Managed Services in overseeing various global projects. This role is ideal for someone who thrives in a fast-paced, international environment and is flexible with working hours due to timezone differences. **Key Responsibilities**: - **Administrative Support**:...


  • Jakarta, Indonesia Engio Full time

    **About Us**: ENGIO is a dynamic and forward-thinking recruitment agency specializing in Engineering and Tech. We are dedicated to helping organizations find top talent and connecting professionals with exciting career opportunities. Our team is passionate about creating mutually beneficial partnerships and delivering exceptional results. **Key...

  • Project Assistants

    2 days ago


    Jakarta, Indonesia KIROYAN PARTNERS Full time

    **Project Assistants** act as our backbone in gathering and analyzing relevant data. You will work closely with the entire consulting team and have the opportunity to exercise and develop your research capability. This entry position allows you to explore your passions for monitoring current events and observing strategic issues in the socio-political and...


  • Jakarta, Indonesia Global Green Growth Institute Full time

    **INTRODUCTION TO GGGI**: The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. ***: Based in Jakarta, Indonesia, the...


  • Jakarta, Indonesia Beca Full time

    Beca is one of the largest employee-owned professional services consultancies in the Asia-Pacific and has operated in over 70 countries. With around 3000 employees globally, we have the diversity of experience and expertise to tackle major projects. We have over 100 years’ experience in successful client relationships, technical excellence & delivering...


  • Jakarta, Indonesia PT. HITACHI SAKTI ENERGY INDONESIA Full time

    **Description** **General information**: **Mission Statement**: Lead the Project Operations function at local level, with full accountability of running the day-to-day Project Operation and to overachieve customer expectations through lean, faultless operational execution (Care, Customer, Cost, Cash), in an extended value chain and at the lowest total...

  • Project Assistant

    3 days ago


    Jakarta, Indonesia PT. Citra Bahasa Global Full time

    We are a fast growing start-up interpretation, translation virtual event organizing and communication service provider company. We are looking for new hires to strengthen our virtual event organizers and management division. The applicants must be able to: - work using English language and all correspondence and working papers will be in English. Skill...

  • Assistant Director

    7 days ago


    Jakarta, Indonesia HashMicro Pte Ltd Full time

    Responsibility - Assisting in developing and implementing plans and goals for the department - Working with the director to coordinate and supervise daily operations - Ensuring compliance with regulations and internal policies - Monitor attainment of objectives - Undertake staffing responsibilities (hiring, training, evaluating etc.) - Assist in budgeting...

  • Project Assistant

    2 days ago


    Jakarta, Indonesia PT. Citra Bahasa Global Full time

    We are a fast growing start-up interpretation, translation virtual event organizing and communication service provider company. We are looking for new hires to strengthen our virtual event organizers and management division. The applicants must be able to: - work using English language (actively) and all correspondence and working papers will be in...


  • Jakarta, Indonesia Johnson Controls Full time

    Project Operation Leader - WD30139182047 *** PRIMARY Purpose - Lead Country Project Operation together with the Country General Manager to define and implement country’s operating strategy - Manage together with the other country business function Leaders to establish operation plan and ensure its effective execution PRIMARY Duties - Manage Project...

  • Project Control

    2 days ago


    Jakarta, Indonesia Pinhome Full time

    **About the role** Along with its development, Pinhome continues to expand the scope of project acquisition coverage beyond Jabodetabek. Currently, there are more than ten projects that have been successfully collaborated with developers and will continue to grow. In this fast process, an additional team is needed to monitor the process by process that...