Support Administrator

4 days ago

Jakarta, Indonesia NTT Ltd. Full time

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world’s most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.

**Want to be a part of our team?**

Provides administrative and clerical support to relieve department managers or staff of administrative details.

May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail.

Researches, compiles, and proofs word processing assignments.

Operates automated office equipment.

May be assigned to various functional areas of the company.

**Working at NTT**

Support Administrators take their instructions from one or more senior managers in a functional team, operating in a low complexity environment. They may require a certain level of specialization relevant to the team which they support, for example, legal or risk.

The primary responsibility of the position is to provide general administrative and secretarial support to one or more senior managers in a functional team in support of specific projects and/or coordination and implementation of office procedures.

**Key Roles and Responsibilities**:

- Provide a complete secretarial and administrative support function with limited or no guidance.
- Manage and coordinate electronic diary and schedule commitments to ensure maximization of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel.
- Record, produce and distribute minutes of management meetings and follow up on outstanding items.
- Prepare meeting agendas, arrange meeting logistics and facilities as required.
- Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders.
- Manage hard copy and electronic files and records and maintain an adequate filing system.
- Maintain the flow of information to internal and external stakeholders
- Maintain office supply inventory and other additional supplies as needed.
- Prepare, complete and distribute the relevant management reports.
- Prepare and create presentations, spreadsheets and databases as required.
- Process incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals.
- Answer and screen telephone calls and respond to and resolve any queries or escalate complex queries to the relevant individual.

**Knowledge, Skills, and Attributes**:

- Good verbal and written communication skills
- Good interpersonal skills
- Able to cope well under pressure and well organized individuals
- Demonstrate a positive attitude
- Good attention to detail
- Display a level of integrity

**Academic Qualifications and Certifications**:

- High School Certification

**Required Experience**:

- Entry-level working experience
- Demonstrable working experience in a related environment

**What will make you a good fit for the role?**

Description:

- Process DC work order from sales
- Check the documents are received correctly
- Input and process DC projects into system
- Process the procurement
- Distribute DC work order into partner
- Coordinate with partner related the progress of DC projects
- Monitoring DC projects
- Create completion report for the completed projects
- Manage DC data
- Reporting

Requirements:

- Required language(s): Bahasa Indonesia, English
- At least 1 years of working experience in the related field
- Must have leadership quality, positive attitude, self-motivated, prioritisation skills, and good communication skill
- ability to work as both part of a team and independently
- able to manage time effectively
- attention to detail and accuracy
- eager to learn
- Required Skill(s): Microsoft Office, oracle

**A career at NTT means**:

- Being part of a **global pioneer -** where you gain exposure to our Fortune 500 clients and world-leading global technology partners and work with a network of over 40,000 smart and diverse colleagues across 57 countries, delivering services in over 200 countries.
- Being at the forefront of **cutting-edge technology -** backed with a 150-year heritage of using technology for good. With 40% of the world’s internet traffic running on our network and where Emoji were first invented, you can be proud of the group’s many new ‘firsts’.
- ** Making a difference -** by doing meaningful work that helps to shape the future for our clients, and across industries and communities around the world.
- Being **your best self

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