Workplace Coordinator

5 months ago

Jakarta, Indonesia JLL Full time

JLL supports the Whole You, personally and professionally.

Workplace Coordinator
Work Dynamics - Integrated Facilities Management

**Event’s**:
Ensuring the end user gets the correct information regarding the event to be held, ensuring the end user has coordinated in advance with the BD procurement team.
Ensuring end users submit event proposals.
Helping the process of booking event space
Assist with the F&B ordering process (snack, catering, lunch boxes, beverage) to JLL vendor.
Assist event decoration ordering to JLL vendor
Assist in the process of price quotations from vendors and make JLL price quotations to be submitted to end users.
Ensure that the end user has processed and shared the client PO number for further ordering processes
Ensure preparation before the event starts, so that the event can run smoothly.
Handover events to end users.
Create documentation for the event’s

**Printing**:
Pulls business card order data from the client system
Ensure the order process is full approval
Print process to JLL vendor
Distribute business cards to end users

**Snack, Beverage & Mineral Water**:
Monthly stock
Over time, track patterns in discrepancies. If certain items consistently have discrepancies, it might indicate a need for process improvements or additional attention.
Ensuring that expenditures are in line with the budget

**Shipment Package**:
Pulls shipment requested order data from the client system
Submitting to the vendor's shipment system for requesting package/document pickup.
In case for BU requested, ensure that the end user has processed and shared the client PO number for further arrangement processes.
Processing JLL POR & POs, Vendor Invoices & GR

**Swag, Gift & Warehouse**:
Ensuring updates of the items within the shipper.
Ensuring outbound and inbound within the shipper.
Distribute swag & gift to employees.
Ensuring that employees are eligible to receive gifts and swag in the system, and inputting data once employees have received the items.

Health Care, Amenities, Stationery & Office Supplies (Consumable’s):
Monthly stock
Over time, track patterns in discrepancies. If certain items consistently have discrepancies, it might indicate a need for process improvements or additional attention.
Ensuring the items displayed in placed.
Ensuring that expenditures are in line with the budget

**Access Card data & issue**:
Monitoring reception / coordinator admin 2, to do updates access card data & issue.

**Ticketing & Meeting room booking**:
Responding to and resolving tickets accurately and promptly.
Assisting end user to booking meeting room in Gowork / Wework system (only for meeting room under credit)

**Lockers**:
Assisting end user to booking lockers (process register, borrowed, returned)
Assisting if any employees lost lockers key.
Ensuring all data updates.

**VVIP & VIP Guest**:
Assisting client to booking accommodation (Golden bird taxi).

**Office Greenery**:
Managing routine deliveries and schedule maintenance as well as arranging placement of greenery with vendors.
Processing client approvals.

**Pest Control**:
Managing routine maintenance as well as arranging schedule with vendors.

**Disinfectant**:
Managing maintenance as well as arranging schedule with vendors.

**Office Cleaning & Cleaner’s**:
Ensuring office area cleanliness through daily routine inspections.
Conducting weekly joint inspections and providing updates.

**Parking lot**:
Providing clear information regarding parking subscriptions

**On-boarding / Off-boarding**:
Assisting with onboarding tasks, including preparing welcome gifts and arranging the booking of meeting rooms for new employees (NEOs).
Assisting with offboarding tasks, such as collecting and handing over building access cards and Gowork/Wework access cards.

**Admin Asset’s List**:
Record or inventory of assets owned and managed by an administrative department within an organization. These assets can include physical items, equipment, tools, or resources that are used to support the administrative functions and operations of the organization.

**Office Moving**:
Contribute proactively to arrange office moving.

**Loading Unloading Dock Permit**:
Monitoring the loading - unloading permit process managed by the receptionist/admin coordinator 2 to ensure no steps are skipped.

**Initiative**:
As coordinator admin 3 is willingness and ability of employees to take independent actions, make decisions, and contribute proactively.
It involves employees going beyond their regular job responsibilities to identify opportunities, solve problems, and drive positive changes.

**Storage**:
Responsible to arrangement and management of items, goods, or data within a storage space to ensure easy access, efficient use of space, and effective retrieval.
Monitoring & ensure storage is cleanness and tidy.

**Bi-weekly Meeting**:
Responsible for preparing a concise report summarizing progress, achievements, and any challenges encountered during the week.
Sharing

  • Workplace Experience Coordinator

    2 months ago

    Jakarta, Indonesia CBRE Full time

    **Workplace Experience Coordinator** **Job ID** - 186529**Posted** - 26-Sep-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Administrative, Facilities Management **Location(s)** Jakarta - Jakarta Raya - Indonesia **About the Role**: As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a...

  • Workplace Coordinator

    6 months ago

    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Responsible for daily Admin operation and manage same team in case of no Site Manager. (Site 2001 - 6000sqm) Event's, ensuring the end user gets the correct information regarding the event to be held, ensuring the end user has coordinated in advance with the BD procurement team. Shipment Package,...

  • Workplace Ambassador

    6 months ago

    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Workplace Ambassador Work Dynamics - Integrated Facilities Management As the Workplace Ambassador, you will be in charge of one of the busiest places in the office—the front desk. Constantly on the go, you’ll give our visitors a warm welcome, and guide them and our employees along the way. In...

  • Senior Specialist, Workplace Management

    2 months ago

    Jakarta, Indonesia adidas Full time

    Senior Specialist, Workplace Management- Purpose & Overall Relevance for the Organisation: - To support Workplaces with all related tasks and projects and to ensure that all Workplace and reception duties are fulfilled in a professional and efficient manner.- Key Responsibilities may include: - Plan, organise and monitor assigned operational processes...

  • Safety Coordinator

    3 months ago

    Jakarta, Indonesia Sinarmas Land Full time

    **Job Descriptions**: - Mitigate possible safety issue. - Analyze safety in the workplace. - Provide recommendations for safety improvement in the workplace. - Conduct risk assessment. - Oversee any repair, installations and any other work which related to employees' safety. - Oversee implementation of safety regulation in workplace. - Prepare safety report...

  • Safety Coordinator

    5 months ago

    Jakarta, Indonesia Sinarmas Land Full time

    **Job Descriptions**: - Mitigate possible safety issue. - Analyze safety in the workplace. - Provide recommendations for safety improvement in the workplace. - Conduct risk assessment. - Oversee any repair, installations and any other work which related to employees' safety. - Oversee implementaion of safety regulation in workplace. - Prepare safety report...

  • Facilities Coordinator

    3 months ago

    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Managing all aspects of the building/office facilities including but not limited to the following activities: **Soft Services**: Cleaning services Handyman services / minor repair Indoor Plants Mailroom services Pest control Periodical cleaning (carpet shampooing, chair upholster & fabric partition...

  • Events Coordinator

    5 months ago

    Jakarta, Indonesia AccorHotel Full time

    **Company Description** Raffles Hotels & Resorts **is now part of Accor Group, one of the world’s largest global hotel companies. With this integration, our colleagues can realise their full potential through rewarding experiences and development opportunities within our incredible brands around the world. The unique quality of Raffles Hotels & Resorts...

  • Facilities & Event Coordinator

    5 months ago

    Jakarta, Indonesia JLL Full time

    **JLL supports the Whole You, personally and professionally.** **Facilities & Event Coordinator (Tech Company** **Work Dynamics - Integrated Facilities Management** Providing onsite support You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to...

  • Communications Coordinator

    2 months ago

    Jakarta, Indonesia Tetra Tech Full time

    We are looking for a Communications Coordinator to create and curate content for the Australia Awards in Indonesia (AAI) program including for the AAI website and multiple social media platforms. **Contribute to a world where people, communities and the planet thrive.** Tetra Tech International Development is a leading development consulting firm working...

  • Project Coordinator

    5 months ago

    Jakarta, Indonesia ChildFund International Full time

    **CHILDFUND INTERNATIONAL**: **Title**:Project Coordinator - CAP (Champion Ambassadors Project) - **Div/Dept**:Global Operations - **Location**:Jakarta and Bogor (Jawa Barat) - **Reporting Relationship**:Partnership Portfolio Manager**ABOUT US**: Worldwide, 570 million children live in extreme poverty, vulnerable to many factors that threaten their...

  • Human Resources Coordinator

    1 month ago

    Jakarta, Indonesia AYANA Hospitality Full time

    AYANA Hospitality is currently seeking a talented and highly analytical individual to join our team as a Human Resources Coordinator. As a leading hospitality company, we are committed to providing exceptional service and experiences to our guests. This is an exciting opportunity to be part of a dynamic and fast-paced organization. The Human Resources...

  • Facilities Coordinator

    2 months ago

    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Work Dynamics - Integrated Facilities Management (Jakarta/Indonesia) Respond to client inquires and concerns. Ensure timely and quality service delivery to client. Follow up with user to ensure customer satisfaction Responsible for emergency onsite technical repair and...

  • F&b Sales Coordinator

    6 months ago

    Jakarta, Indonesia AccorHotel Full time

    **Company Description** Raffles Hotels & Resorts **is now part of Accor Group, one of the world’s largest global hotel companies. With this integration, our colleagues can realise their full potential through rewarding experiences and development opportunities within our incredible brands around the world. The unique quality of Raffles Hotels & Resorts...

  • Research Publication Coordinator

    5 hours ago

    Jakarta, Indonesia WRI Indonesia Full time

    **Program** **Overview** WRI Indonesia’s mission is to become the go-to research organization that supports scientific evidence and informed decision making based on sound and robust scientific methodology. Our research activity is a big part in achieving this goal. WRI Indonesia needs to have a solid research strategy to help in addressing the underlying...

  • Completions Coordinator

    6 months ago

    Jakarta, Indonesia Hatch Full time

    **Requisition ID**:91634 **Job Category**:Commissioning **Location**:Jakarta, JK, Indonesia Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward...

  • Human Resources Coordinator

    2 months ago

    Jakarta, Indonesia CorrosaLab Full time

    **About Us** CorrosaLab (Riset Prima Asia) is a leading online digital agency specializing in market research projects, business consulting, and sustainability-related projects. As an HR Specialist, you will play a vital role in shaping our team, fostering a positive work culture, and ensuring we have the right talent to meet our business goals. Your...

  • Project Coordinator

    5 months ago

    Jakarta, Indonesia Weir Group Full time

    Project Coordinator Weir Minerals Jakarta, Indonesia Onsite Weir Minerals is seeking a highly motivated and skilled individual to join our team as a Project Coordinator. As you will be at the heart of groundbreaking projects that shape the future of mining and minerals processing, you will be managing the high quantity of low risk & value projects that...

  • Sanitation Field Coordinator

    5 months ago

    Jakarta, Indonesia Mott MacDonald Full time

    **Key Job Descriptions**: - Assist Local Engineers in completing standard tender and contracting documents for use by the local government in tendering and construction. - Guide the Local Engineers, the Local Government or Operators in preparing the documents required for construction implementation activities. - Collaborate with the Survey Team to provide...

  • Facility Coordinator and Receptionist

    6 months ago

    Jakarta, Indonesia JLL Full time

    JLL supports the Whole You, personally and professionally. Overall deliverable Help Desk and Customer request management; Facilities data collection and reporting; Ensure that statutory compliance is adhered to and that relevant certificates and periodic inspections are conducted; Provision of various management information such as space utilization;...