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Administration Staff

1 month ago

Denpasar, Indonesia PT. IOCO Karya Bali Full time

**Job Overview**:
IOCO Karya Bali is seeking a detail-oriented and proactive Operation Administrator to support our dynamic team. As a vital member of our team, you will play a key role in handling sales processes, coordinating client communications, providing administrative support, and overseeing the company's daily operational.

**Responsibilities**:

- Ensure correspondence and related reports are checked daily related with operational activities, ensures all actions due, important note and follow up request are carried out in a timely manner.
- Handling customers, ensuring prompt and cordial attention is given to the customer, and are carried out in a timely manner. Customers receive quick, efficient, personal and friendly services.
- Supervise and make sure the cleanliness of the Building, grooming & hygiene of all team and other necessary action to create a comfortable atmosphere for customers.
- Prepare duty rosters, vacation plans, schedules and public holiday schedules to ensure efficient use of human resources.
- Checking and make sure the cleanness of all area especially toilet, pantry and all public area, in the Building
- Maintain efficient administration related with agreement, invoice and other paperwork, preparing and submitting operational reports on time.
- Familiarize self on all tenants update
- Ensure do check list operation running every day.
- Coordination with vendor for any maintenance work building.
- Ensure the company website updated regularly.

**Qualifications**:

- Proven experience in a operational support, general affair or administrative role
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills, with the ability to interact professionally with clients and internal teams.
- Proficiency in Microsoft Office
- Ability to multitask, prioritize, and manage time effectively.
- Bachelor’s degree in business administration or a related field is preferred.
- Excellent verbal and written English skills.