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Administrative Executive

2 weeks ago

Jakarta, Indonesia IDC Indonesia Full time

**Responsibilities**:
The Administrative Executive role is a generalist role where you will have primary responsibility for the operational functioning and environment of the IDC Indonesia office in the delivery of administrative and support services. The role requires your handling travel, logistics, building and vendor management, along with secondary support duties in Sales, HR, Finance and IS

**You will be reporting to the ASEAN HR Manager, or a person designated by the aforementioned.**

**Your responsibilities will include, but are not limited to, the following**:

- Daily postal, package, and courier distribution, maintenance of the vendor relationships
- Daily collection and distribution of mails and faxes
- Maintenance and ordering of office and pantry supplies
- Basic invoicing, Accounts Payable & Accounts Receivable work in coordination with Finance team
- Basic HR and coordinate office gathering or Internal Employee engagement activities, etc.
- Sales and Marketing team support on follow up and events staffing
- Oversee relations with vendors of office supplies, travel agencies, hotels, meeting venues
- Coordinate travel and prepare travel packs for staff and visitors
- Organize and coordinate business functions and meetings
- Liaison for company in relationship with building
- Coordinate seating, distribution office access passes/keys
- Assist in clerical and administrative duties

**Requirement**:

- Fresh Graduate are welcome to apply, Preferably Has a background in Clerical work/ Secretarial / Business Administration / Accounting
- Good Communication skills, written and spoken English is a must
- Self-motivated, hardworking & Active / outgoing personalities
- Ability to work effectively and quick to adapt
- Proficient in using Microsoft Excel and Office
- Experience using other Microsoft Application (Power Point, Outlook, Teams etc)

**Job Types**: Full-time, Contract

Ability to commute/relocate:

- Jakarta: Reliably commute or planning to relocate before starting work (required)