Secretary (Administration & Office Support)

1 week ago

Jakarta, Jakarta, Indonesia Yoshiya Homes International Full time

Qualification Requirements:

  • Strong communication and interpersonal skills, with the ability to liaise effectively with individuals at all levels of the organisation
  • Min. Diploma or Bachelor Degree in secretarial / office administration.
  • Minimum of 1 years of experience in a similar administrative or secretarial role.
  • Excellent organisational and time management skills, with the ability to prioritise tasks and work under pressure.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and experience with digital calendaring and scheduling tools.
  • High level of integrity and trust with confidential information.
  • Excellent verbal and written communication skills in English.

Job responsibility:

  • Coordinate and manage all board and committee meetings, including scheduling, agendas, logistics, and minutes.
  • Assisting and coordinate with tax consultant to ensure that all taxation has been carried out in accordance with applicable regulation for monthly and annual reporting
  • Maintain corporate records, including board resolutions, minutes, and legal documents.
  • Handle disclosures and communications related to corporate governance to shareholders and regulators.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Handle confidential documents ensuring they remain secure
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Assist with the preparation of reports, presentations, and other documents.

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