Procurement Buyer

Procurement Buyer

Mandarin Oriental Jakarta is looking for aProcurement Buyer to join our Purchasing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world's most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

After completion of an extensive renovation, Mandarin Oriental, Jakarta, will emerge fully rejuvenated to reclaim its status as the city's premier address for both business and leisure. Mandarin Oriental, Jakarta will be positioned as Jakarta's most luxurious and contemporary hotel, offering exemplary personalized service in well-appointed surroundings. Mandarin Oriental, Jakarta is operated and owned by the Mandarin Oriental Hotel Group.

About the job

Based Mandarin Oriental Jakarta, the Procurement Buyer is responsible for the timely and cost-effective acquisition of a broad range of goods and services required for the daily operation, maintaining quality standards and fostering collaborative relationships with both internal departments and external suppliers that align with the MOHG's values. The Procurement Buyer reports to the Assistant Director of Procurement.

As Procurement Buyer, you will be responsible for the following duties:

1. Purchase Order (PO) Management

• Generate, issue, and manage all purchase orders based on approved requisitions from departments (e.g., F&B, Housekeeping, Engineering).
• Ensure all purchase orders are accurate, complete with item specifications, correct units of measure, approved pricing, and delivery timelines.
• Monitor the life cycle of POs, confirming supplier acceptance, tracking order fulfilment, and closing POs upon delivery and reconciliation.

2. Sourcing and Price Verification

• Execute the Request for Quotation (RFQ) process for non-contracted or emergency items, obtaining competitive bids from a minimum of three qualified vendors.
• Conduct basic market checks and price benchmarking against existing contracts to identify cost-saving opportunities or negotiate better pricing.
• Evaluate potential new local suppliers based on quality, reliability, pricing, and alignment with the company's sustainability and ethical sourcing policies.

3. Logistics and Receiving Coordination

• Proactively follow up with suppliers to confirm delivery dates and mitigate delays, communicating any expected changes immediately to the requesting department.
• Coordinate with the Receiving Department to ensure proper inspection of all incoming goods (checking for temperature, quantity, quality, and expiration dates) before acceptance.
• Manage the resolution of receiving discrepancies (damaged goods, incorrect items, or short shipments) with the supplier, ensuring swift credits or replacements are issued.
• Act as the primary point of contact for internal user departments, clearly communicating procurement policies, procedures, and purchasing deadlines.
• Collaborate with the F&B team to source unique or specialized ingredients for special events or new menu rollouts.
• Provide training and guidance to departmental staff on how to submit accurate and timely purchase requisitions.

4. Support and Inter-Departmental Collaboration

• Act as the primary point of contact for internal user departments, clearly communicating procurement policies, procedures, and purchasing deadlines.
• Collaborate with the F&B team to source unique or specialized ingredients for special events or new menu rollouts.
• Provide training and guidance to departmental staff on how to submit accurate and timely purchase requisitions.

5. Compliance, Safety, and Other Responsibilities

• Ensure all purchasing activities comply with company policies, local, state, and federal regulations, and ethical standards.
• Maintain up-to-date knowledge of and ensure adherence to safety and food handling policies. This is especially important for food and beverage purchasing and storage.
• Maintain meticulous and organized records of all purchasing activities, contracts, invoices, and reports for auditing purposes.
• Stay informed about industry trends, new products, and procurement best practices. Identify and implement new technologies or processes to improve the efficiency and effectiveness of the procurement function.

As Procurement Buyer, we expect from you:

Experience

• A minimum of 2 years of experience in procurement, purchasing, or a related supply chain role is generally required. This experience should preferably be within the hospitality industry.

Skills & Competencies

• Attention to Detail: Meticulousness is essential for managing purchase orders, specifications, receiving reports, and invoice reconciliation.
• Negotiation & Communication: The ability to communicate requirements effectively, manage delivery expectations, and conduct basic negotiations for non-contracted or spot-buy items.
• Operational Problem-Solving: The capacity to quickly troubleshoot and resolve immediate logistical issues, such as product unavailability or delivery delays, to avoid operational disruption.
• Organizational Skills: Exceptional ability to manage multiple open orders concurrently, track various timelines, and maintain a robust audit trail.
• Customer Service Focus: A professional and service-oriented person for interacting with internal departments (e.g., Kitchen, Housekeeping) to support their needs.
• Basic financial knowledge
• Certified in level 2 food safety.

Technical Proficiency

• Computer literacy in Microsoft Office applications: Proficiency is required, especially in applications like Excel for data analysis and reporting, Word for creating documents and contracts, and PowerPoint for presentations.
• Familiarity with procurement and inventory management systems, such as Opera, SAP, or similar platforms is an advantage, preferably is SCM systems

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• MOstay. When you work as hard as our colleagues do, it's important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
• Health Insurance. Supporting your health is part of supporting your success. Comprehensive health coverage is provided to support your wellbeing and your family.
• Duty Meals. Good food fuels great work. Enjoy daily meals prepared fresh by our MO Makan - Colleague Restaurant Kitchen.

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