Project Cost Controller

4 days ago

Jakarta, Jakarta, Indonesia PT. Vector InfoTechnologies Indonesia Full time

Requirements:

  • Minimum Diploma in Finance, Business Administration, Engineering, or a related field
  • 2–3 years of relevant work experience
  • Proficient in Microsoft Office
  • Strong communication skills in English (both written and spoken)
  • Skilled in presentations, time management, and document filing
  • Experience in reporting and basic project coordination
  • Familiar with business contracts and document management
  • Experience in handling project cashflow, billing, bonds, contract management.

Responsibilities:

  • Report to the Project director.
  • Responsibility includes preparation and submission of progress reports on financial areas of active projects every monthly and ad-hoc basis. (e.g. Forecast vs Billing Vs Payment Status Report)
  • Monitor and track project documents submission and returns and expedite late submission. Support and assist project engineers and managers on contract document deliverables for submission and monitoring / tracking timelines. Liaising with customers on return of project documents in accordance to the turn-around time in contract.
  • Understand contract requirements in particular areas on contract deliverables, documentation and project prerequisites.
  • Track billing status and Interface with project managers & accounting department to administrate, co-ordinate and compile commercial supporting documents requirement for project billing.

a. Support forecasting and budgeting exercise

b. Ensure timely submission of draft invoices to the customer and follow up until confirmation of draft invoices and final payment

c. Coordinate with the PMT on any issues arising from payment matters

d. To assist PMT on administration of contract, changes and accounting closure, such as : changes in customer requests on the BOM, tracking modification and omissions of the project deliverable, documentation closure at the end of project and final accounting closure with the customer.

e. Prepare and monitor cost budget, track any disputes and adjusts the budget projection accordingly.

f. Prepare all the variation orders claim and submit all the supporting documents to client and negotiate with them to get approval.

g. Assist in cost control projects and monitor closely all the project cost within budget and highlight to Project Director immediately if the project cost exceeds the budget.

h. Liaise with Finance Team to ensure all the Advance Payment Bonds, Performance Bonds, Warranty Bonds submitted to clients in timely manner.

  • Support the timely submission of monthly status progress report to customers
  • Interface with project leads and managers on weekly updates on project schedule status.
  • Interface with relevant parties both internal / external on Project Receivable & Collections.
  • Assist Project Director in handling all the contractual matters and any ad-hoc work as may be assigned

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