Project Operations Assistant for Climate, Energy, Cities, and The Ocean
3 days ago
**Program Overview**
WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.
Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs. WRI’s current Indonesia portfolio consists of projects housed within the climate, energy, forests, cities, and ocean programs which clustered into works on 1) Food, Land, and Water ; and 2) Climate, Energy, Cities and the Ocean.
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The Climate, Energy, Cities, and the Ocean (CECO)_**
The Climate, Energy, Cities, and the Ocean (CECO) within the World Resources Institute (WRI) work to accelerates Indonesia's transition to an inclusive, resilient, and low-carbon economy by 2030. It supports WRI Indonesia's vision by fostering cross-sectoral collaboration to halve emissions while tackling poverty, inequality, and biodiversity loss.
CECO's 2030 vision prioritizes a rapid transition to net-zero emissions across climate, energy, cities, and ocean, promoting inclusive, resilient, and prosperous development through just-transition pathways. CECO focuses on increasing Indonesia's climate ambition and adaptation, advocating deep decarbonization, rapid electrification, and responsible energy practices. It ensures equitable access to jobs, services, and climate-positive urban growth, enhancing urban environments and biodiversity. Additionally, CECO addresses oceanic challenges, including plastic waste pollution and nature-based solutions for healthier marine ecosystems.
Through collaboration, innovation, and transformative action, CECO embodies a sustainable future where people, nature and climate thrive in harmony
**Job Highlight**
CECO Project Operations Assistant will play an important role in supporting the efficient execution of project operations and administration within the CECO Program, from preparation to reporting, ensuring all task aligned with WRI Indonesia policies and procedures, and donor’s requirements. The responsibilities include but not limited to handling documentations for each activity ensuring a proper recording and reporting, oversee and meticulously handling travel arrangement for project team, event organizing, close collaboration with vendors and ensuring timely invoicing, project implementation financial management, and develop expenses report.
Under the direct supervision of Project Operations Specialist, the Project Operations Assistant will manages multiples projects as assigned. In carrying out daily task and external stakeholder engagement, this position required to work closely and collaboratively with Project Lead/Program Manager, project team, and operations team.
This position will be based in Jakarta with office-flex working arrangement, and high travel frequencies to both international or domestic destination. In support of WRI's DEI commitment, you are responsible for actively participating in these collaborative efforts by integrating equity into your work, our workplace, and the organizational culture.
**What You Will Do**
**Finance Administration (60%)**
- Manage payment of all bills from vendors, expense reimbursements, cash advance and report from staff.
- Record all financial transactions, generate and review monthly financial reports
- Process the payments and managing invoices, follow up with clients, suppliers, and partners as needed
- Complete and accurate recording/reconciliation of operational control/tracking against projects on budget, fund, travel expenses and petty cash, this works will coordinate closely with Project Operations Specialist and Finance unit.
- Support audit visit needs are well coordinated, and all documents/information required by the auditors is promptly provided**.**:
- Provide data support in the audit process.
- Support in planning and reviewing budgets and expenditure as necessary and preparing monthly/quarterly/annual reports and other data as required.
- Provide support to staff/consultant on the production of timesheets, travel claims/expense reports, reimbursements, participant agreements, orders and any other relevant financial documentation.
**Operational (35%)**
- Provide optimum support to Project Operations Specialist and fellow Project Operations Assistant in managing back-office activities in sub-national and national activities pertaining to WRI Indonesia projects.
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