Project Operations Specialist for Food, Land, and Water

5 days ago

Jakarta, Indonesia WRI Indonesia Full time

**Program Overview**

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs. WRI’s current Indonesia portfolio consists of projects housed within the climate, energy, forests, cities, and ocean programs which clustered into works on 1) Food, Land, and Water ; and 2) Climate, Energy, Cities and the Ocean.

**_
Food, Land, and Water (FLW)_**

Food, Land, and Water (FLW) within the World Resources Institute (WRI) work to contribute in reversing and halting tropical forest loss to achieve net sink emission from Agriculture, Forestry, and other Land Use (AFOLU) Sector by 2030, while maintaining steady growth of local economy, improving livelihood for Indigenous Peoples and Local Communities, catalyzing high-quality NbS projects, mainstreaming sustainable food, and promoting prudent use of water and effective control of its consumption supported by NbS-related water bonds.

FLW clusters covers various areas, such as Supply Chain and Transformative Livelihood, Forest and Peat Monitoring, Nature0based Solutions Financing, Sustainable Food System, and Water Security.

Through collaboration, innovation, and transformative action, FLW embodies a sustainable future where people, nature and climate thrive in harmony.

**Job Highlight**

FLW Project Operations Specialist is responsible for overseeing the project operations within the FLW Program and manages multiple projects as assigned. The responsibilities include budget planning to ensure all activities are appropriately allocated funds, closely monitor and update project budget usage on a monthly basis, offering valuable insight on disbursement rates, budget forecast, and identify potential risk. Additionally, this position is also expected to oversee the project’s procurement plans and contribute to the fundraising efforts together with other relevant personnel/team. In carrying out daily task related to project activities implementation, administration, and general support, this position will be supported by Project Operations Assistant.

FLW Project Operations Specialist will report to Program Operations Manager while working closely with the Grants and Contract Manager, Program Managers, Project Members, Regional Team, Global Team in Washington, DC., Operations Team, and other key stakeholders as required to support the project implementation and maintain compliances.

This position will be based in Jakarta with office-flex working arrangement, and high travel frequencies to both international or domestic destination. In support of WRI's DEI commitment, you are responsible for actively participating in these collaborative efforts by integrating equity into your work, our workplace, and the organizational culture.

**What You Will Do**

**Financial Management (30%)**
- Responsible for the general and financial administration of the project (i.e. reimbursement request, vendor payment, partner subgrating, etc.);
- Review payment request of vendor invoice, reimbursement, and cash advance to be submitted to the finance to ensure in compliance with organization and donor regulation.
- In coordination with Program Operations Manager, Project Manager and fellow Project Operations Specialist and other Operations counterparts in Jakarta Office or Global Office to prepare the budget plan for activities and be responsible for timely and accurate disbursement of funds in accordance with WRI Indonesia financial protocol
- Conduct project’s budget monitoring to provide insights on budget allocation, disbursement rate, budget forecasting, budget shortfalls, and project’s progress;
- Assists project team from grants approval to close-out process
- Prepare and execute the turnover documentation and developing interim and final financial report in coordination with Operations unit and Program Team
- Coordinate with other multiple stakeholders and provide advices on budget management and reports.

**Procurement (15%)**
- Conduct procurement of the project - prepare procurement plan and conduct procurement activities for the project including canvassing.
- Provide advice to Head of Operation and/or Procurement Committee related to procurement activities of the project, including vendor selection
- Review vendor

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