Executive Assistant Manager

2 weeks ago


Jakarta, Jakarta, Indonesia PT Kavana Karya Indonesia Full time

About the Role

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The Executive Assistant Manager will be responsible for providing high-level administrative support to the Director, ensuring seamless execution of daily operations, and maintaining a professional and efficient work environment.

Key Responsibilities

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  • Manage the Director's schedule, coordinating meetings, appointments, and events.
  • Act as the primary point of contact, handling phone calls, emails, and correspondence.
  • Make travel arrangements for the Director, booking flights, hotels, and transportation.
  • Coordinate meetings, preparing agendas, and arranging necessary resources.
  • Assist with document preparation, formatting reports, and presentations.
  • Provide general administrative support, managing expenses, and processing invoices.
  • Support the Director with various projects, conducting research, and gathering information.
  • Maintain confidentiality and exercise discretion when dealing with sensitive information.
  • Build and maintain positive relationships with stakeholders, representing the Director professionally.
  • Be flexible and adaptable to changing priorities and demands.

Requirements

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  • Minimum 5 years of experience as an Executive Assistant.
  • Degree in Business Administration or related field.
  • Excellent communication and organizational skills.
  • Proficient in Microsoft Office and able to learn new software quickly.
  • Discreet and trustworthy, with excellent judgment and problem-solving skills.
  • High degree of availability and flexibility.
  • Able to work independently and as part of a team.
  • Knowledge of corporate governance and compliance.
  • Ability to deal with technical equipment (laptops, projector, etc.).


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