Administrative Clerk

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For local applicants, the starting salary is Rp. 113,432,083. For applicants who are USEFMs, the final grade/step for these positions will be determined by Washington DC. The proposed grade is FP-8*
All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

- Definite not to Exceed five (5) years

Marketing Statement:
Summary:
The Library of Congress (LOC) Jakarta, Indonesia is seeking eligible and qualified applicants for the position of Administrative Clerk (Secretary).

The work schedule for this position is: Full Time (40 hours per week).

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
Provides high-level administrative support to the regional Library of Congress Field Director for Southeast Asia as well as 39 Heads and staff in the Acquisitions, Cataloging, Finance, Management, Preservation and IT Sections in LOC-Jakarta; 15 Heads and staff in four sub offices in LOC-Bangkok, LOC-Yangon, LOC- Kuala Lumpur and LOC-Manila. Also provides strong support to Field Director and Section Heads in the administration of the Cooperative Acquisitions Program for Southeast Asia (CAPSEA) authorized by the U.S. Congress. Under terms and conditions of the Congressional CAP legislation, LOC-Jakarta and sub offices acquire, process and ship publications to approximately 50 American, Canadian, European and Asian universities and institutions who participate in CAPSEA.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Minimum of three (3) years experience as an administrative assistant or secretary in a diplomatic mission, international organization, government agency, NGO or private company.

JOB KNOWLEDGE:
**a. Pre-hire (**_Operational_**)**:
Thorough knowledge of office management, secretarial and administrative practices and protocols, including management of records and documents. Thorough knowledge of data entry. Excellent computer skills so as to format letters, documents and spreadsheets in Word, Excel as well as Power Point presentations. Click here to enter text

**b. Post-hire (**_Organizational_**)**:
Expert knowledge of T&A rules, regulations and procedures for Department of State and working knowledge of LOC/Washington regulations relating to T&A. Expert knowledge of creation and management of electronic and paper files in accordance with the Library of Congress Retention Schedules. Expert knowledge of Embassy Jakarta’s Public Diplomacy Contact Relationship Management database, myServices, eCC, e2 Travel. Expert knowledge of LOC data bases pertinent to incumbent’s responsibilities. Thorough knowledge of the organization, goals, programs and activities of LOC-Jakarta and its four sub-offices as they pertain to LOC operations. Thorough knowledge of Standard Operating Procedures (SOPs) in Embassies in Jakarta, Bangkok, Kuala Lumpur, Manila and Yangon as they pertain to LOC operations. Thorough knowledge of LOC/Washington procedures as they pertain to Overseas Office operations, travel, and protocol. Thorough knowledge of Embassy and State Department procedures as they pertain to travel, protocol, and general administrative procedures. Knowledge of Embassy procedures relating to issuance of ID badges, security clearances. Knowledge of the Cooperative Acquisitions Program for Southeast Asia.

Requires 40 wpm minimum in typing skill
- Education Requirements:
Completion of Associated degree (D-III) is required.
- Evaluations:
**LANGUAGE PROFICIENCY**:
Level IV English required and level IV Indonesian required for speaking, reading and writing.

(This may be tested).

**SKILLS AND ABILITIES**:
Must be able to deal effectively with at a professional level with Americans from the private and public sector, as well as senior officials from the host government. Must be able to translate basic documents and reports. Must be a fast and accurate typist, familiar with electronic communications, able to write correspondence in English and Indonesian. Must be able to adapt form letters with appropriate changes, prepare spreadsheets and power point presentations; must be able to maintain contact databases and other complex files; must be able to keep time and attendance reports; must be adept at interpersonal skills and have the ability to take initiative and demonstrate customer service. Very detail oriented. (Skills and abilities may be tested).
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications and complete a mandatory probationary period for LE Staff.

**EQUAL EMPLOYMENT OPPORTUNITY**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital st