Personal Assistant to CEO

1 day ago


Jakarta, Indonesia IndoChat Full time

Provides administrative support and performs numerous secretarial duties.

Responsible for all correspondence and communication-related businesses.

Follow-up manages the schedule/ calendar for the CEO, including internal and external meetings, formal and informal engagements, and keep up to date with all new activities

Ensure the CEO schedule is efficient and effective. Aiding in meetings where needed and staying on track of all the action items that need to be delivered.

Taking Minutes of Meetings that accurately describe and effectively communicate the final decisions of the meeting and make sure action item are well implemented

Daily update to CEO on what needs to be completed and agenda each day

Follow up with immediate actions and deliverable dates assigned

Collaborate with the cross-department team throughout the company

Create captivating presentations that derive from data to internal and external parties

Establish and maintain a good relationship with top management and different department leaders acting as a bridge and maintaining harmony between departments. Staying on top of things with the company’s concerns and needs and being able to communicate this feedback to the CEO and top management

Support management in the daily tasks and provide data for management decisions

Treat sensitive information with the utmost discretion and confidentiality

Prepare reports and presentations and maintain a good administration of the office filing system

Perform other duties as required or assigned, including high priority projects that need general support

**Job Requirement**:
Working proficiently in written and spoken English.

Minimum Bachelor Degree

Minimum 3 years of working experience

Experience in either executive assistant role, product management, consulting, or business development

Good communication and relationship-building skills, ability to collaborate with cross-functional teams including the ability to liaise with different departments

Ability to work in a fast-paced environment, enjoys challenges, and can adapt to various situations while prioritizing multiple work assignments simultaneously

Well-organized, attention to detail and have great time management skills

Strong analytical skills and are savvy with Windows, Mac, Microsoft Office

**High integrity**: Being discreet and maintaining confidentiality are

fundamentals in the SA role.

Well organized and detail-oriented

Proactive and able to take initiative

Highly resourceful and effective under pressure

**Plus Skill**:
Speak in Chinese Mandarin

Reading and writing Simplify Chinese



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