Personal Assistant and HR Assistant

7 months ago

Jakarta, Indonesia TechBiz Global GmbH Full time

TechBiz Global is a leading recruitment and software development company. Our diverse, globally distributed team provides IT recruitment, outstaffing, outsourcing, software development, and different consulting services with a primary focus on making our partners achieve their business goals successfully.

We can understand your unique needs. Our team has hands-on experience with the challenges that come with rapid growth and the IT sector. That’s why all of our offerings are built with a tech mindset.

This role is combination of Executive/Personal Assistant, Administrator and HR Coordinator
- ** Personal Assistant to CEO**:

- Screen and different communication channels for the CEO.
- Prepare and edit correspondence, reports, presentations, and other documents as requested.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Execute various personal tasks for CEO
- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- ** Administrative Tasks**:

- Oversee general administration, including ordering different things remotely, managing equipment, and coordinating maintenance.
- Assist with the planning and execution of company team building activities, events and meetings.
- Maintain organized and up-to-date filing systems, both electronic and physical.
- Make coordination between the team tasks
- Manage expenses, including scanning and filling the recipes and invocies
- Preparing All Hands presentation
- ** HR Tasks**:

- Maintain employee records and ensure compliance with HR policies and procedures.
- Coordinate onboarding and offboarding processes for employees.
- Assist with employee relations and communication, including handling inquiries and providing support.
- Track hours and coordinate invoicing from contractors
- Managing the contractor and employee documents
- Assist with recruitment processes, including posting job openings, screening resumes, and coordinating interviews.
- Proven experience of at least 1 year as an executive assistant, administrative assistant, HR Coordinator or in a similar role.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Strong interpersonal skills and the ability to work effectively with all levels of staff.
- Flexible personality to approach and do any kind of task.
- High energy level and motivation to contribute and grow.
- Good level of English(at least B2) is a must
- Familiarity with HR software and processes is a plus.
- German is a plus.

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