Office Management Assistant

1 week ago

Jakarta, Indonesia Embassy Jakarta Full time

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
Open-to:

- U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:
Top Secret Clearance

Appointment Type

Permanent

Appointment Type Details:

- Definite not to Exceed 5 years

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:

- Part Time (20 hours per week) _(As the position is Part-Time, the final salary determination will be half of a Full-Time salary - see Full-Time salary listed above)._

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
This Office Management Assistant (OMA) position serves as the Executive Staff Aide and provides a full range of staff support to the Ambassador and Deputy Chief of Mission and ensures the smooth and timely flow of information and tasks to and from the Executive Office. The position reports directly to the DCM at the 7th largest U.S. Embassy with 1,450 employees and 20 agencies. The OMA works closely with agency and section heads and the AMB and DCM’s Office Management Specialist (OMS).

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE:
Must have at least two (2) years of working experience in secretarial/administrative work in a professional office environment.
- (Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)_
- Education Requirements:
Completion of two (2) years of full-time post-secondary study _(equal to 60 credit hours) _is required.
- (for non-US educational certificate/degree, please also provide US education equivalency certification/transcript)_
- Evaluations:
LANGUAGE: Fluent speaking/reading/writing in English is required. This may be tested.

SKILLS AND ABILITIES: Must be able to handle fast-paced office work and work easily with others. Must be able to work independently. Must have the computer skills (MS Word and Excel are required; general knowledge of database programs is required). Must have the initiative, discretion, creativity, and excellent interpersonal skills. Must have the tact and maturity to deal comfortably with high ranking officials from both Indonesia and the U.S. Occasional evening work is required. Must be able to get and maintain Top Secret security clearance.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

**How to Apply**:

- How to Apply:

- Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verific

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