Facilities Engineer
6 months ago
JLL supports the Whole You, personally and professionally.
Providing onsite support
You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
You’ll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. Also part of your job scope is to hit key performance indicators and meet service level agreements. As below details:
Demonstrate leadership, responsiveness and creativity.
Manage OB, Cleaning, and Gardeening vendor operation (Agency)
Manage Security vendor operation (Agency)
Manage Pest Control vendor (Principal)
Manage M&E vendor (Fire Alarm System, HVAC, Security System, Access Control, CCTV) for PM & CM activities
Manage Receptionist day to day operation (include reporting Tracker), and receptionist vendor management
Manage Pantry, Office, First Aid supplies (Order & Tracker), and supplies vendor management
Manage Client Car Parking (Payment & Request)
Manage client Access Card (Building Card)
Corrigo WO approver
POR & GRR submission to FSC team.
Vendor invoice end-to-end process. (stamp, scan, GR, invoice submission, payment)
Prepare and submit invoice with supporting document to client AP
Track and monitor Client payment (Remittance).
Understand the Facilities Management scope for the client assigned procedures ensure implementation and compliance of the processes.
Support regional team in the implementation of FM operation (HSE, Finance, Engineering, Operations)
Ensure compliance with JLL minimum audit standards.
Event Support
Ensure rooms are stocked with appropriate supplies, as required (white board markers, pencils, pens, notepads, etc.)
Support team for client’s event ie. Town Hall, Fire Drill, etc
Client/Stakeholder Management
Provide monthly reporting related all ORM SoW (Finance tracker, SLA deliverables, Energy Management, HSE report, Incident report, receptionist performance, vendor PM delivered, supplies report)
Conduct and Provide Merck site monthly checklist
Prepare and provide monthly ops review to FM, to be submitted to regional team.
superior customer service to meet on-site client’s expectations
Build and develop effective client / stakeholder relationships across multiple levels of the organisation
Ensure any faults or defects are recorded and reported to ensure an outstanding client experience is maintained
Procurement & Vendor Management
Ensure that all stationery, catering and supplies are maintained and tracked in office/pantry supplies tracker
Inform FC or FM to re-stock the office/pantry supplies
Manage the induction of all contractors on site to ensure they perform to the required standards when required
Manage procurement of vendors and services.
Finance & Operations Management
Support FC & FM to checking a Handling Merck invoices and complete GRN process under K2 workflow.
Assists Merck Finance Dept in handling incoming/outgoing cheques (to be collected by vendors) & maintain its acknowledgement book.
Support to call Merck’s printing vendor for Merck Employee’s request Printing business card and providing ID tag/access card for new joined.
Ensure all invoices, as they relate to the FM operation are appropriately processed and tracked when required
Ensure prompt and accurate management of purchase orders in the JLL financial system, as required
Assists in maintaining clean, safe & secure working environment via supervision of pantry and meeting room cleanliness;
Assists in purchase requisition for office supplies; food, beverages and maintaining stock record
Seek ways to constantly reduce costs and improve operational standards
Report and follow up of building management issues when required
Management of WHS including warden and first aid lists/ supplies
Provide facilities reporting and administration requirements
Manage Corrigo WO work process
Prepare weekly updates and monthly reporting as requested
Risk Management
Assist in the implementation and management of the property risk management program
Follow established escalation procedures and incident reporting procedures
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inh
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