Administration & Procurement Officer

2 days ago

Jakarta, Indonesia Ipas Full time

The Administration & Procurement Officer is responsible to oversee the daily administration support for the organization, by providing clerical, logistic, procurement, and administration. The responsibility includes but not limited to drafting correspondence, contract, coordinates meetings and conferences, maintains and organizes physical and electronic documents, and performs other operational duties.

The Administration & Procurement Officer will mainly focus in maintaining quality operational implementation that comply with organization’s regulation, standard of practice, and accountability. The APO play a supportive role in clarifying and rolling-out the organization’s policies and procedures. S/he is dependable, organized, and has the attention to detail required to carry out tasks.

S/he will report to the HR/Office Manager and will need to coordinate with other staff and units within Yayasan Ipas Indonesia.
- Position open for Indonesian Nationality Only_

Summary of Responsibilities

Administrative and operations responsibilities:

- Supervising the day-to-day administrative operation and office activities of Yayasan IPAS Indonesia office, ensuring office management and general administration processes are organized and efficient;
- Perform day to day administrative support services, such as clerical duties by drafting correspondence (letters, contract and other documents) intended for both external and internal audiences as required; coordinates and schedules meeting with external parti(es) as required; and document translation, if needed
- Support the other unit to ensure all activities implementation, including events, contracts and other documentations, comply with organization’s quality standard, system, and business process.
- Facilitates arrangement and providing logistic administration support to the organization event (workshops, conferences, training and meetings or related activities)
- Administer official travel arrangements of staff members, consultant and other sponsored travellers. This will include reserving flight or other mode of transportation and hotel accommodations.
- Ensures all office equipment and facilities are maintained and used in most efficient, appropriate management and utilization, to support well-running office;
- Oversee office cleaning and housekeeping of the office;
- In coordination with IT Consultant., ensure good quality and efficient IT maintenance and support is being provided
- Administer the office vehicle management, ensuring the Yayasan’s vehicle is maintained and used in the most efficient and appropriate manner;
- Manage the filing, storage, and security of office documents. This includes manage the office filing system for both physical and Sharepoint documents; documents are placed and stored in Luna;

Logistic and Procurement responsibility:

- Oversee procurement management for Yayasan Ipas Indonesia in line with the organisation policies and SOPs.
- Provides procurement support services, by ensuring consistency and the quality of the steps or procurement process are completed; appropriate documentation is obtained, tracked, and maintained.
- Perform procurement-related tasks as required by existing policy and guidelines (i.e sourcing, obtain quotations, summary quotations, preferred vendor procurements etc), as well as completed the process in the Workday (ERP) for procurement of both goods and services;
- In coordination with other relevant staff, process the recruitment of consultant(s) as part of the procurement process;
- Support the HR/Office Manager in contract management, by preparing and drafting the contract and updating the contract logbook/list from time to time;
- Maintain and updating asset register record. In coordination with the Finance & Admin Assistant process the physical check 2x a year;
- Ensure Yayasan Ipas Indonesia equipment, capital asset, property (building leased), and vehicles are maintained and used in most efficient, appropriate management and utilization.

Finance:

- Understand and comply with the Finance regulation in Yayasan Ipas Indonesia for all the activities

HR
- Understand and comply with the HR regulation in Yayasan Ipas Indonesia
- Collaborate with other teams in Yayasan IPAS Indonesia

Ethics
- Understand and practice ethical process and behavior as per the organization's standard
- Contribute to safe working environment where every team member is treated equally and respectfully
- Ensure external consultant understand and practice ethical process and behavior while in partnership and implement program with Yayasan Ipas Indonesia

Other
- Perform other related duties as required

Position Requirements
- Minimum of Bachelor's Degree in Business Administration or management or other related field
- Minimum 3-5 years of working experience in project implementation.
- Exposure to relevant activities dealing with various non-profit organisations and/or related institutions will be an advantage
- Deep u

  • Office Administrator

    6 months ago

    Jakarta, Indonesia Ipas Full time

    Yayasan Inisiatif Perubahan Akses menuju Sehat (IPAS) Indonesia, is a local foundation works as affiliation of Ipas global so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care as per Indonesia’s Law. The Office Administrator is responsible for overseeing...

  • Procurement Officer

    1 month ago

    Jakarta, Indonesia Green Box Data Center Full time

    **Responsibilities**: - Sourcing and engaging reliable suppliers and vendors - Negotiating with suppliers and vendors to secure advantageous terms - Reviewing existing contracts with suppliers and vendors to ensure on-going - Building and maintaining long-term relationships with vendors and suppliers - Approving purchase orders, organizing and confirming...

  • Procurement Officer

    7 months ago

    Jakarta, Indonesia World Resources Institute Full time

    **Program Overview** WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and...

  • Hospitality Procurement

    4 months ago

    Jakarta, Indonesia AMODA Full time

    Source and negotiate with suppliers to procure goods and services required for the business, such as housekeeping supplies, food and beverages, maintenance materials, etc. - Maintain accurate inventory records, monitor stock levels, and coordinate with the Operations Manager to ensure timely replenishment - Accurately input and update procurement and...

  • Procurement Officer

    3 months ago

    Jakarta, Indonesia FHI 360 Full time

    Job Summary The Procurement Officer is responsible for all activities related to the procurement of goods and services, including vendor and consultant services for the office. Manages all service and consultant contracts as well as any grants or subcontracts to ensure terms and conditions are met and contracts are kept up to date. Accountabilities: -...

  • Procurement Internship

    4 weeks ago

    Jakarta, Indonesia Aero Systems Indonesia Full time

    Assisting in the administrative process of the procurement and vendor management unit - Assisting in the recording of incoming invoices - Assisting in the organization of procurement documents - Assisting in the search for new vendors - Assisting in the search for goods and services for procurement - Assisting in the procurement process **Job...

  • Procurement Intern

    7 months ago

    Jakarta, Indonesia Amartha Full time

    The Procurement Officer (“Admin”) is responsible for the administrative works of Procurement such as Purchase Order creation & distribution and maintaining internal Tracker to help the operational business of the Company. **Responsibilities** - Create Purchase Order (PO) as required by the Procurement Buyer - Manage the end-to-end administrative process...

  • Officer - Procurement & Contracts

    2 months ago

    Jakarta, Indonesia DT Global Full time

    Job Brief Location: Jakarta, Indonesia **Program Background** - The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the...

  • Procurement Officer

    3 months ago

    Jakarta, Indonesia Plan International Full time

    BACKGROUND Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International has operated since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. YPII is...

  • Procurement Officer

    7 months ago

    Jakarta, Indonesia PT Telkomsel Ekosistem Digital Full time

    INDICO is a subsidiary of Telkomsel, Indonesia's leading digital telecom company. INDICO plays a strategic role as a holding company that houses current and prospective vertical digital business portfolios. INDICO believe we can reach beyond to empower Indonesians and enable businesses through our strong core values of EPIC WAY (Excellence, Positivity,...

  • Procurement Staff

    2 hours ago

    Jakarta, Indonesia Indodana Full time

    **Job Description**: - Handles the procurement of office stationery, assets, and pantry supplies, and other general items - Follows the company standard in procurement procedure, i.e. making requests for quotations, compiling quotation comparison, creating purchase orders, and ensuring the goods and services are delivered on time in good condition -...

  • Administration Officer

    7 months ago

    Jakarta, Indonesia FHI 360 Full time

    FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology - Job Summary_ The Administration Officer will provide...

  • Procurement Officer

    2 months ago

    Jakarta, Indonesia Power Commerce Asia Full time

    **Responsibilities**: - Identify and evaluate potential suppliers based on quality, cost, and delivery capabilities - Conduct market research to stay informed about industry trends and pricing - Process purchase orders and ensure they are accurate and timely - Negotiate terms and conditions with suppliers to achieve the best value for the organization -...

  • Procurement Supervisor

    2 hours ago

    Jakarta, Indonesia PT. Enecal Indonesia Full time

    **Job Description**: - End to end administrative support procurement process based on Company & SKK Migas Regulations - Documenting and archiving administration of procurement process - Monitoring & tracking procurement status - Reporting procurement status to Superior **Requirements**: - 30-40 years old - 2-5 years of experience as procurement Supervisor...

  • Procurement Internship

    7 months ago

    Jakarta, Indonesia Aero Systems Indonesia Full time

    Perform administrative or support project duties Create reports Create and maintain document and database (invoice, procurement, AVL/vendor management) **Job Requirements**: Bachelor Degree / Fresh Graduates (Majoring in Information System or Computer Science are preferred) Excellent in doing administrative tasks Able to operate Ms. Office (MS Word, MS...

  • Procurement Officer

    4 months ago

    Jakarta, Indonesia PT CBC Indonesia Full time

    Sourcing suppliers. - Comparing and evaluating supplier offers. - Negotiating contract terms and pricing. - Tracking orders and ensure smooth delivery. - Assessing and monitoring the quality of products. - Creating orders in systems - Sending Order to Vendors, chasing OC and updating in systems - Administrative Task ( Invoicing, Tax Inv. etc...

  • Procurement Executive

    1 week ago

    Jakarta, Indonesia PT. Enecal Indonesia Full time

    **Job Description**: - End to end administrative support procurement process based on Company & SKK Migas Regulations - Documenting and archiving administration of procurement process - Monitoring & tracking procurement status - Reporting procurement status to Superior **Requirements**: - 23-30 years old - 2-5 years of experience in procurement (preferred...

  • Procurement Reporting Officer

    8 months ago

    Jakarta, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Responsible for managing data consolidation, developing meaningful reports, and driving continuous improvement initiatives to optimize procurement operations. **Job Description**: - Manage Procurement data consolidation and extraction and ensure timely distribution and consolidation to support the requirements of the Procurement...

  • Procurement Officer

    1 week ago

    Jakarta, Indonesia PT Jola Mitra Utama Full time

    The requirement details as below: **Job Scope**: - Source/negotiate adhoc requirements (Non-Contracted Vendors) - The supplier's commercial bid evaluation. - Maintain supplier relationships, implementing quality control measures, and mitigate risks **Skills requirements**: - Have work experience 2-5 Years - Have a related degree (S1) in supply chain...

  • Procurement Intern Speedwork

    7 months ago

    Jakarta, Indonesia PT GTECH DIGITAL ASIA Full time

    GTech is a global digital technology enabler, we provide integrated digital solutions for multiple industries. Our platforms cover omnichannel commerce digitalization, DTC commerce transformation, FinTech, Customer Relationship Management and supply chain digitalization. Assist in the procurement process, including the preparation of purchase orders and...