Officer - Procurement & Contracts
2 months ago
Job Brief
Location: Jakarta, Indonesia
**Program Background**
- The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 19 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars:
- Pillar 1: Stronger national level enabling environment for sub-national service delivery
- Pillar 2: Better sub-national governance for service delivery
- Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups
- SKALA is implemented at the national level with an office in Jakarta and at the subnational level with offices in Aceh, Nusa Tenggara Barat, Nusa Tenggara Timur, Maluku, Gorontalo, Kalimantan Utara, Tanah Papua. In addition to the 3 pillars, SKALA works across 4 general themes of Public Financial Management, Minimum Service Standards, Data and Analysis and GEDSI.
**About DT Global**
- DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.
**The Role**
- This position works closely with Manager
- Procurement & Contracts for supporting procurement activities undertaken by SKALA in line with relevant policies and procedures. This position also provides administrative support to both Procurement Unit and Grants & Contracts Unit.
- copy paste it to access the full Terms of Reference for this position:
**About You**
**Specific Responsibilities**
**Procurement**
- Support the procurement process, to help ensure that procurements of goods and services are undertaken in line with SKALA polices/procedures and Commonwealth Procurement Rules (CPRs), and other guidelines as required. Specifically:
- Assist with the preparation of tender documentation and support the procurement process from advertisement through to contract finalization as require
- Assist with the preparation and coordination of Request for Quotation, Request for Proposal and other solicitation documentation, including developing or reviewing specifications and scopes of work
- Distribute solicitation documents, act as point of contact during the solicitation period, respond to bidder inquiries and questions in consultation with the Procurement Manager
- Support the evaluation of quotations/proposals including analysis
- Support the preparation of procurement outcome documentation, obtain appropriate approvals, and supporting the drafting of agreements for review and signature
- Assist in liaising with successful/unsuccessful bidders
- Assist in processing contract modifications as required
- Ensure all procurement actions are fully documented and auditable
- Draft quotation summary documentation (summary bidding forms) as required support subnational offices with the procurement of goods and services as required.
- Draft Corporate Service Agreements, Purchase Order Agreements, and Tasking Notes for simple contracts as required.
- Coordinate the filing of procurement and contracts documentation, ensuring that all procurement records and associated approvals are filed accurately and systematically.
- Provide administrative support to the Procurement Unit as required
**Contracts & Grants**
- Coordinate the filing of contract and grant documentation, ensuring that all records and associated approvals are filed accurately and systematically.
- Provide administrative support to the Contracts & Grants Unit as required
**Other Duties**
- Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.
- Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA.
- Proactively identify and report risks and manage risks within your level of accountability.
- Undertake other duties as required by the Program.
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