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Jkt - Higher Project Support Officer, Heo

5 months ago

Jakarta, Indonesia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main Purpose of Job**:
The International Health Regulations Strengthening Project (IHR-SP) is a UK Aid funded technical assistance project contributing to international efforts to improve global health security through increased compliance with the WHO International Health Regulations (2005). The IHR-SP is developing a regional workplan in Southeast Asia, initially led from Jakarta with a satellite office in Bangkok.

The post-holder will lead aspects of project management under the direction of the UKHSA Southeast Asia Regional Lead to ensure the coordination and delivery of identified outputs. The post holder will play a crucial role in supporting the various projects within the workplan agreed with ASEAN and other partners, ensuring activities are delivered to time, within scope and resource allocation. The post-holder will also support a number of UKHSA technical teams and other UKHSA technical staff based in the Southeast Asia region.

This post will be based in Jakarta. Travel to other countries within Southeast Asia to support the delivery of UKHSAs regional work will be required.

**What will the Jobholder be Expected to Achieve**:

- To provide operational and project management oversight to the IHR Strengthening Project South East Asia regional team
- Proactively capture changes in operational ways of working and incorporating these into the project’s SOPs.
- Track regional-level programme activity and coordinate project management inputs to ensure activities and deliverables are achieved on time and within budget.
- In liaison with the Regional Lead, lead on maintaining financial oversight of delegated project budget,forecasting and financial communications with the UK-based team
- In collaboration with the UK-based team, contribute to the projects monitoring and evaluation processes in country
- Trouble shoot technical and operational issues for the Regional Lead and other UKHSA staff based in the Southeast Asia Region
- Lead on identifying and managing local risks that could impact project delivery
- Act as primary focal point for UKHSAs engagement with local logístical/events management suppliers and lead on ensuring relationships and ways of working are reviewed at regular intervals
- Effectively communicate issues arising with the IHR Strengthening Project Manager(s)
- Coordinate the planning and organising of high-level meetings and workshops
- Lead the induction of new staff
- Write briefings and reports as required
- Deputise for the Regional Lead in meetings where required
- Line manage project support staff as required

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by the directorate. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.

**Professional Development**:
Identify, discuss and action own professional performance and training / development needs with your line manager through appraisal / individual development plan. Attending internal / external training events
To participate in all mandatory training as required, i.e., fire safety, information governance and all other mandatory training.

**Resources Managed (staff and expenditure)**: None

Essential qualifications, skills and experience
- Degree qualification or equivalent experience
- Experience or training in project management
- Experience of financial management and reporting
- Demonstrable experience of good stakeholder management
- Knowledge of project management, information analysis and Agile ways of working
- Experience drafting briefing papers, reports and presentations to a high level
- Experience of interpreting and implementing corporate policy e.g. HR policies and procedures.
- An understanding of and commitment to equality of opportunity and good working relationships.
- Excellent written and oral communication skills on complex matters, often requiring persuasion and influence.
- Ability to analyse and interpret information and recommend appropriate actions.
- Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales.
- Adaptability, flexibility and ability to cope with uncertainty and change.

**Language Requirements**:

- English
- Level of language required: Excellent spoken and written English

Desirable qualifications, skills and experience
- Previous experience in similar role in project/ programme management in public sector or with bilateral/multilateral organisations.
- Understanding of global health including the health challenges of low
- and middle-income countries and the international health architecture.
- Required behaviours- Changing and Improving, Making Effective Decisions, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application