Agriculture Officer

2 months ago

Jakarta, Indonesia Association of Southeast Asian Nations Full time

**Job Reference Number**:
FAFD/OFR/063

**Opening Date**:
04/11/2024

**Job Title**:
Agriculture Officer

**Closing Date**:
26/11/2024

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of the ASEAN Member States with basic functions of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

**Remuneration and Benefits**:
**Responsibilities**
- Reporting to the Assistant Director/Head and Senior Officer of Food, Agriculture & Forestry Division, the Officer shall be responsible to:
**1. Provide administrative and technical support with respect to cooperation in food, agriculture and forestry in the ASEAN region**.**

**2. Manage the technical administrative support to the ASEAN bodies with respect to meetings**.**

**3. Support the SOs and ADR in undertaking the administrative and substantive work of the Division and perform other duties as may be assigned by them or higher authorities. This include**:
A. Manage and coordinate activities and provide required support for the implementation and monitoring of activities under the assigned working groups/ experts groups under SOM-AMAF.

i. Coordinate and provide required support for the implementation and monitoring of activities under the assigned working groups/experts group under SOM-AMAF.

ii. Represent the ASEAN Secretariat in the assigned meetings of ASEAN bodies and other organisations in the food, agriculture and forestry sector and serve as resource person and coordinate report of the meeting.

iii. Coordinate responses to queries from ASEAN Member States with respect to the ASEAN cooperation in food, agriculture and forestry.

iv. Perform other duties as assigned by Head of the Division and higher authorities.

B. Provide appropriates technical and administrative support with respect to cooperation in food, agriculture and forestry in the ASEAN region.

i. Maintain records and documentation of the activities, decisions, and initiatives in the development of the regional cooperation in food, agriculture and forestry.

ii. Coordinate the production of background papers reports/updated and other information materials.

iii. Assist the SOs and ADR in coordinating the outsourcing of technical support required in the implementation of programmes/projects.

iv. Coordinate follows up actions with respects to decisions and agreements.

v. Assist the SOs and ADR in coordinating and managing of agricultural projects managed by FAFD, including liaise with the project stakeholders, monitor and appraise the implementation of project activities, record project assets, conduct book keepings of the project budget, and drafting correspondences.

vi. Assess and conduct pre-appraisal for new project proposals submitted by Working Groups, ASEAN Member States and Dialogue Partners.

C. Manage the technical administrative support to the ASEAN bodies with respect to meetings.

i. Manage the technical administrative support with respect to pre-meeting activities:

- Preparation and circulation of agenda and relevant documents.
- Coordination with the host country.

ii. Manage the technical and administrative support and logistics during the meeting:

- Coordination of press release and protocol matters.
- Assist in rapporteuring works in the meetings.
- Coordinate linkage across committees.
- Supervise and record the progress and decision points of the meeting to provide institutional memory.
- Documentation of the progress as well as the result of the meeting.
- Response to informal requests of the Member States during the meeting.

iii. Manage the technical and administrative support with respect to post-meeting activities:

- Coordination of follows up actions and decisions.

D. Coordinate technical and administrative support for the FAFD.

i. Consolidate inputs/paper from Officers in the Divisions

ii. Coordinate the work of the FAFD members for the preparation of SOM-AMAF/ AMAF.

iii. Assist

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