Project Support Officer

6 months ago

Jakarta, Indonesia Weir Group Full time

Project Support Officer

PT. Weir Minerals Indonesia

Tangerang, Banten

Hybrit

Purpose of Role:
The purpose of the project management team is to improve how our business handles projects in Indonesian mineral processing. This team will focus on making project execution run smoother, faster, and with expected results. Their main job is to organize everything involved in a project, including risk management, to ensure that projects are completed on time, on budget, on schedule, and on return.

Why choose Weir:
Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge - but it is exciting.

An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.

Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual’s contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do.

Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support to the project manager and project team, including organizing meetings, scheduling appointments, and managing correspondence.- Documentation Management: Maintain accurate project documentation, including contracts, agreements, project plans, and meeting minutes. Ensure proper version control and accessibility of project-related documents for team members and stakeholders.- Resource Coordination: Assist in coordinating project resources, including personnel, equipment, and materials, to ensure timely availability and allocation according to project requirements.- Communication Facilitation: Facilitate communication among project team members, stakeholders, and external partners by disseminating relevant information, circulating project updates, and coordinating responses to inquiries or requests.- Logistics Coordination: Coordinate logistics for project-related activities, such as travel arrangements, accommodation bookings, and venue reservations for meetings, workshops, or site visits.- Budget and Expense Management: Assist in monitoring project budgets and expenditures by tracking expenses, processing invoices, and reconciling financial transactions in collaboration with the finance department.- Risk and Issue Tracking: Support the project manager in tracking project risks and issues by maintaining risk registers, issue logs, and action item lists. Help monitor the status of risk mitigation activities and escalate unresolved issues as necessary.- Meeting and Workshop Coordination: Arrange and coordinate project meetings, workshops, and other collaborative sessions by scheduling participants, preparing agendas, and documenting outcomes or decisions.- Vendor and Supplier Management: Assist in managing relationships with vendors, suppliers, and subcontractors by facilitating procurement processes, tracking deliveries, and resolving any procurement-related issues or disputes. Quality Assurance Support: Support quality assurance activities by assisting in the review of deliverables, conducting quality checks, and ensuring compliance with quality standards and project requirements.- Training and Documentation Development: Assist in the development of training materials, user guides, and procedural documentation to support project implementation and knowledge transfer to project stakeholders.- Continuous Improvement: Identify opportunities for process improvement and efficiency gains within project support activities, contributing ideas and suggestions for enhancing workflow and productivity.- Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.

Job Knowledge/Education and Qualifications:
- Project support personnel play a vital role in facilitating the smooth execution of projects.- Enabling the project manager and project team to focus on achieving project objectives while ensuring effective coordination, communication, and administrative support throughout the project lifecycle.

Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir’s technology, our customers can produce essential metals and minerals using less energ

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