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Lead Associate, Marketing Administration

4 months ago

Jakarta, Jakarta, Indonesia Organon Full time

Job Description

Responsibilities:

Marketing Activities/ Event

  • To support marketing, medical and sales activities on doing their event
  • Work with local vendors to develop promotional inputs and manage approvals for promotional inputs/campaigns
  • Ensuring all proposal activities are planned on early years
  • Categorize proposal event as major event or minor event
  • administrators to implement all systems and functions related to the efficient operation
  • Preparing event from A to Z (including, accommodation, place, Visa, HOD, Contract for resource person, etc)
  • Creating ID event on system
  • Register every medical professional as a vendor on system
  • Preparing PR and PO for every vendor on event related

Marketing Activities/ Event - Document Completeness

Ensure all document that needed for event are complete, consist of -

  • HOD letter for permission of Doctor/medical professional
  • Contract of Medical professional (KOL, Doctor, etc)
  • Accommodation for medical professional (Hotel, transportation, visa)
  • Sponsorship letter

Document control and administration

Ensuring payment all vendor related event to Finance with preparing document of -

  • Approved ID event
  • Attendance list of events
  • Contract of Medical Professional
  • PR and PO every vendor

Conduct Administrative Works & Travel Arrangement

  • Filling & Record keeping: Filing all managers 'documents and appropriate records related to supervisor job (including doctor's name based on venue) and sponsorships
  • Prepare & organize meetings, provide guest arrangement for hotel/ accommodation and transportation including meals in meetings; take minutes of meeting and distribute them to the members in order to ensure success of meeting.

Office Management Support and General Administrative

  • Greet and assist visitor
  • Maintaining relationship and communication with WeWork Management including distribution of letter, package to all employees.
  • Office stationery and all other office facility by collaborate with WeWork
  • General administrative.
Required Education, Experience, and Skills:
  • Candidate must possess at least a Diploma (D3) from Secretarial Academy, Business Administrative.
  • At least 3+ years' experience as Marketing Operation or Sales Admin Assistant, having an experience with Pharmaceutical is much preferred.
  • Good ability to speaking & written English.
  • Having an understanding in handling travelling, event and SAP systems is a plus.
  • Demonstrate proficiency with MS Office (Microsoft Word, Outlook, PowerPoint and Excel)
  • Display strong service-orientation, having a good attitude & ethics
  • Persistence and Stability: ability to cope with pressure, integrity and commitment
  • Able to work independently under pressure
  • Having a business knowledge
  • Punctual & accurate
  • Demonstrable ability to multi-task and adhere to deadlines
  • Well-organized with a customer-oriented approach

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women's Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.

If you require reasonable accommodation(s) in completing an application, interviewing, or otherwise participating in the employee selection process, please email us at

Search Firm Representatives Please Read Carefully
Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Annualized Salary Range

Annualized Salary Range (Global)

Annualized Salary Range (Canada)

Please Note: Pay ranges are specific to local market and therefore vary from country to country.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

1

Requisition ID:R527678