Procurement and Logistics Admin

5 days ago

Jakarta, Indonesia Brenntag Full time

Your Role

Responsibilities:
Create and follow up Purchase Orders (POs) Trade and Non-Trade in SAP based on Purchase Requests approved by the Procurement Manager.- Act as an interface between suppliers and other relevant departments in the Procure to Pay (P2P) process, including new projects/activities. Create and track Goods Receipts (GR) in SAP based on purchase orders (POs).- Vendor selection for non-trade PO, assist in sourcing suppliers and obtaining competitive quotations/Prices.- Prepare voucher payment vendor and monitor payment settle before invoice due date.- Material Master: Register create new Material code and change Material name description to Master Data.- Vendor Master: Register create new Vendor code to Master Data.- Manage Import and Export Processes: Review shipping documents for both import and export and coordinate with Customs and forwarder agents.- Co-ordinate with supplier to ensure that all shipping schedule and documents are received on time as specified for Customs clearing process.- Co-ordinate with relevant parties (e.g. Warehouse, Accounting, Regulatory Affairs, and Business Units) to support inbound and outbound Customs Clearing activity.- Regulatory Compliance: Ensure all import and export activities comply with relevant regulations and possess required import permits. Verify completeness of documentation, such as invoices, packing lists, Bills of Lading (BL), Airway Bills (AWB), Certificates of Analysis, Halal certificates for food, and Insurance Certificates.- Document Submission: Distribute import documents to the forwarder for shipments in Jakarta and branch locations. Customs Documentation: Prepare Customs documents for import PIB (BC 2.0) and export PEB (BC 3.0).- Document Filing: Organize and maintain import and export documentation. Import Duty & Tax Coordination:
- Prepare import duties and taxes for handover to the Finance Department. Regulatory Understanding: Continuously improve knowledge of Customs regulations.- ISO AEO and Halal Compliance: Execute tasks in accordance with ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018, AEO and Halal procedures.

Qualifications:
- Education: Minimum Associate degree (D3) in any field- Training: Knowledge of Procurement, imports, exports and supply chain- Experience: Minimum 2-3 years as Procurement, Import & Export process.- Skills: Computer proficiency, SAP, knowledge of PIB and PEB, Microsoft Office.- Good to excellent communication skills in English- Strong problem solving and negotiation skills.- Being energetic, organized, result-driven, and adaptable.- Ability to prioritize multiple tasks and projects with limited direct supervision and effective time management.- Ability to respond and adapt to changing business conditions and evolving strategic guidelines.

Brenntag TA Team

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