Personal Assistant

1 week ago

Jakarta, Jakarta, Indonesia PT Good Sale Tech Full time

Job Description

We are seeking a highly organized, discreet, and proactive Secretary to the CEO to support daily executive, administrative, and coordination needs. This position required to have strong communication skills, professionalism, and the ability to manage cross-border arrangements.

Responsibilities

  • Manage the CEO's daily calendar, appointments, and meeting schedules
  • Arrange domestic and international travel (flights, hotels, visas, itineraries)
  • Coordinate meetings with internal teams, regional offices, and external stakeholders
  • Handle communication (emails, calls, messages) in Bahasa Indonesia and English
  • Prepare meeting agendas, presentations, documents, and minutes
  • Ensure follow-up on action items and timely completion of tasks
  • Maintain and organize confidential files, records, and company documents
  • Support CEO in project coordination, report preparation, and basic research
  • Assist in event and business trip logistics
  • Handle expense reports and reimbursements
  • Perform general administrative duties to ensure smooth day-to-day operations

Requirements

  • Minimum Bachelor's Degree (Administration, Communication, Secretary, Business, or related fields preferred)
  • 2-3 years of experience as Secretary, Executive Assistant, and Personal Assistant
  • Fluent in English (spoken & written); Mandarin is a plus
  • Strong experience in international travel arrangement (flights, hotels, visa application, itinerary planning)
  • Excellent organizational and time-management skills
  • Strong attention to detail and ability to handle multiple priorities
  • Professional, discreet, and able to maintain confidentiality
  • Strong interpersonal skills and comfortable interacting with senior-level stakeholders
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools
  • Ability to work independently, anticipate needs, and follow through
  • Willing to work beyond standard office hours when needed
  • Well-groomed and professional appearance

Preferred Qualifications (Nice to Have)

  • Prior experience supporting C-level executives
  • Familiarity with multinational or cross-cultural environments
  • Strong coordination and follow-through skills
  • Experience handling travel for expatriate or foreign leaders

  • Personal Assistant

    1 week ago

    Jakarta, Jakarta, Indonesia DTP (PT Dwi Tunggal Putra) Full time

    Company DescriptionDTP, established in 1974, provides telecommunications services including Internet, Data Center, and VSAT Network solutions. DTP is committed to delivering the best possible client experience through continuous service quality improvements and innovations. The company also focuses on enhancing operational efficiency to better serve its...

  • Personal Assistant

    1 week ago

    Jakarta, Jakarta, Indonesia EcoWater Systems Indonesia Full time

    Role DescriptionThis is a full-time role for a Personal Assistant (Mandarin Speaker) at EcoWater Systems. The Personal Assistant will be responsible for provide executive support in scheduling, communication, and daily tasks,assisting with executive administrative tasks, managing the diary of senior executives, and providing clerical support. The Personal...

  • Personal Assistant

    2 weeks ago

    Jakarta, Jakarta, Indonesia Derutive Insights Consulting Full time

    **Job DescriptionCompany Description**Derutive Insights Consulting empowers business owners and leaders by facilitating transformation and innovation through training, consulting, and recruiting solutions.We are committed to supporting our clients in realizing their business potential by providing tailored strategies and advisory services that foster growth...

  • Personal Assistant

    2 weeks ago

    Jakarta, Jakarta, Indonesia Bithour | Agensi Periklanan | Production House Full time

    We are seeking a highly organized and versatile individual to join our team as a Personal Assistant. As a Personal Assistant, you will play a pivotal role in supporting the CEO and managing various aspects of the company's operations. Your responsibilities will include assisting with managing schedules, coordinating events, creating content as a content...

  • Personal Assistant

    1 week ago

    Jakarta, Jakarta, Indonesia PT Bintang Bahagia Selalu (Royal Star) Full time

    Dibutuhkan segera :PERSONAL ASSISTANTWanita , usia maks 35 thn ,Ramah , Supel , Luwes , Menarik ,Pendidikan S1 ,Pengalaman min 5 thn ,Bahasa Inggris Aktif ( Wajib ) Bisa Bahasa Mandarin (Diutamakan) ,Mengerti & Paham Administrasi Perkantoran ,Mengerti & Paham Koresponden ,Microsoft Office ( Excel , Word, Power point .dst ) , CanvaTerbiasa dan Paham...

  • Personal Assistant

    5 days ago

    Jakarta, Jakarta, Indonesia Talent Insider Full time

    Talent Insider is an upcoming HR Consultancy Service, founded in 2021. Our clients have been some of the leading brands in Indonesia, and this service continues to expand.Registered in Singapore & Indonesia, we can assist with your growth plans and strategies, and continue to expand our regional presence with strong regional partners to assist our client in...

  • Personal Assistant

    1 week ago

    Jakarta, Jakarta, Indonesia PT Vanguard Energy Group Full time

    Requirements :Bachelor's degree in Business Administration or certification on secretary or office administrationAt least 3 years of corporate secretarial work with experience assisting higher-level stakeholdersFluent in English is a must, the ability to speak Mandarin would be a great advantageProven work experience as secretary and/or personal assistant,...

  • personal assistant

    1 week ago

    Jakarta, Jakarta, Indonesia Private Advertiser Full time

    ResponsibilitiesManage the CEO's calendar and schedule appointments, meetings, and conferences.Arrange travel logistics including flights, accommodations, and transportation.Handle confidential and sensitive information with integrity and discretionPrepare reports, presentations, and correspondenceAssist with personal tasks and errands as neededLiaise with...

  • Personal Assistant

    1 week ago

    Kota Administrasi Jakarta Utara, Jakarta, Indonesia PT Onda Mega Integra Full time

    The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.Job DescriptionProvide full support to the Directors/Management in daily operations and business...

  • Personal Assistant

    1 week ago

    Jakarta, Jakarta, Indonesia Dev Full time

    Are you in Vietnam, Indonesia, or the Philippines? Join us as we actively recruit in these locations, offering a comfortable remote environment. Submit your CV in English, and we'll get back to youWe invite an organized, proactive, and motivated individual to join Dev.Pro as a Personal Assistant. In this role, you'll support our company President with a...