Assistant Support Administrator

1 week ago

Jakarta, Jakarta, Indonesia NTT Full time

Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can continue to grow, belong, and thrive.

Your career here is about believing in yourself and seizing new opportunities and challenges. It's about expanding your skills and expertise in your current role and preparing yourself for future advancements. That's why we encourage you to take every opportunity to further your career within our great global team.

Your day at NTT DATA
This Assistant Support Administrator is an entry level administrative role, responsible for providing basic administrative and clerical support to relieve Department Managers or Teams of administrative duties.

Working under supervision, this role performs general administrative duties, such as administrative support of department managers. The role specializes in providing ancillary support services, such as facilities and office management, print, and travel.

Key responsibilities:
  • Provides routine administrative support function with guidance.
  • Provides basic administrative assistance with electronic diaries and scheduling commitments to ensure maximization of the manager's time efficiency, including the management of travel itineraries for domestic and international travel.
  • Provides basic administrative assistance by recording, producing and distributing minutes of management meetings and follow up on outstanding items.
  • Supports the preparation of meeting agendas, arrangement meeting logistics and facilities as required.
  • Drafts routine letters and correspondence and prepares reports and statistical information ensuring distribution to the relevant internal stakeholders.
  • Provides assistance with the management of hard copy and electronic files and records and maintains an adequate filing system.
  • Supports flow of information to internal and external stakeholders.
  • Provides assistance with maintaining office supply inventory and other additional supplies as needed.
  • Prepares, completes and distributes the routine management reports.
  • Prepares and creates presentations, spreadsheets and databases as required.
  • Processes incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals.
  • Answers and screens telephone calls and responds to and resolves any queries or escalates complex queries to the relevant individual.
  • Provides assistance with any other administrative-type requests.

To thrive in this role, you need to have:
  • Has good verbal and written communication skills.
  • Good interpersonal skills.
  • Ability to cope well under pressure and well-organized.
  • Demonstrates a positive attitude with an excellent attention to detail.
  • Displays a level of integrity.
  • Ability to work on tasks of a critical/confidential nature.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Academic qualifications and certifications:
  • High School Certification or equivalent.

Required experience:
  • Basic working experience gained within a similar role.

Workplace type:

Hybrid Working

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Accelerate your career with us. Apply today

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