Assistant Support Administrator

Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.

Your day at NTT DATA
This Assistant Support Administrator is an entry level administrative role, responsible for providing basic administrative and clerical support to relieve Department Managers or Teams of administrative duties.

Working under supervision, this role performs general administrative duties, such as administrative support of department managers. The role specializes in providing ancillary support services, such as facilities and office management, print, and travel.

Key responsibilities:

• Provides routine administrative support function with guidance.
• Provides basic administrative assistance with electronic diaries and scheduling commitments to ensure maximization of the manager's time efficiency, including the management of travel itineraries for domestic and international travel.
• Provides basic administrative assistance by recording, producing and distributing minutes of management meetings and follow up on outstanding items.
• Supports the preparation of meeting agendas, arrangement meeting logistics and facilities as required.
• Drafts routine letters and correspondence and prepares reports and statistical information ensuring distribution to the relevant internal stakeholders.
• Provides assistance with the management of hard copy and electronic files and records and maintains an adequate filing system.
• Supports flow of information to internal and external stakeholders.
• Provides assistance with maintaining office supply inventory and other additional supplies as needed.
• Prepares, completes and distributes the routine management reports.
• Prepares and creates presentations, spreadsheets and databases as required.
• Processes incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals.
• Answers and screens telephone calls and responds to and resolves any queries or escalates complex queries to the relevant individual.
• Provides assistance with any other administrative-type requests.

To thrive in this role, you need to have:

• Has good verbal and written communication skills.
• Good interpersonal skills.
• Ability to cope well under pressure and well-organized.
• Demonstrates a positive attitude with an excellent attention to detail.
• Displays a level of integrity.
• Ability to work on tasks of a critical/confidential nature.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Academic qualifications and certifications:

• High School Certification or equivalent.

Required experience:

• Basic working experience gained within a similar role.

Workplace type:

Hybrid Working

About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.

Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

Third parties fraudulently posing as NTT DATA recruiters 

NTT DATA recruiters will never ask job seekers or candidates for payment or banking information during the recruitment process, for any reason. Please remain vigilant of third parties who may attempt to impersonate NTT DATA recruiters—whether in writing or by phone—in order to deceptively obtain personal data or money from you. All email communications from an NTT DATA recruiter will come from an email address. If you suspect any fraudulent activity, please contact us.

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