Operations and Administrative Assistant

4 days ago

Jakarta, Jakarta, Indonesia Private Advertiser Full time

Location: Kebayoran Baru, Jakarta Selatan

Industry: Food & Beverage (F&B)

Employment Type: Full-Time, Entry Level

We are seeking a highly organized and detail-oriented Operational & Administrative Assistant to support the daily operations of a F&B business in South Jakarta. This role is ideal for fresh graduates or early-career professionals who are disciplined, meticulous, and eager to learn. You will assist with workflows, administrative tasks, and coordination across multiple departments to ensure smooth day-to-day activities.

Key Responsibilities

Administrative Support

  • Assist with documentation, filing, scheduling, and daily administrative tasks.
  • Prepare reports, spreadsheets, and basic data tracking as required.
  • Respond to internal communications professionally and promptly.
  • Maintain accurate records for inventory, purchasing, HR files, and operational checklists.

Operational Support

  • Support store operations including preparation of materials, equipment coordination, and stock monitoring.
  • Assist with supplier communication, order placement, and delivery follow-ups.
  • Conduct routine checks on cleanliness, organization, and compliance with company standards.
  • Support inter-department workflows to ensure smooth day to day flow.

Quality & Process Monitoring

  • Help implement and maintain operational SOPs.
  • Identify issues, inconsistencies, or inefficiencies, and escalate them appropriately.
  • Maintain a high standard of accuracy when handling operational reports or task execution.

Improvements & Management

  • Take initiative when needed while following clear instructions and SOPs.
  • Work collaboratively with management to solve problems quickly and effectively.

What We Offer

  • Exposure to real-world F&B operations.
  • Hands-on experience in both administrative and operational functions.
  • A supportive environment focused on growth, discipline, and continuous learning.
  • Opportunities for career progression based on performance.

Requirements

  • Bachelor's degree from a recognized university (any major welcome)
  • Strong organizational skills with a high level of attention to detail.
  • Able to handle repetitive or menial tasks with precision and consistency.
  • Good communication skills (Bahasa Indonesia required, English a plus).
  • Proactive, disciplined, and willing to learn new tasks quickly.
  • Comfortable working in a fast-paced F&B environment.
  • Basic proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Slides).
  • Willing to work on-site in South Jakarta.

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